SUPERVISING MANAGEMENT AND OPERATIONS ANALYST (R27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the supervision of a supervisory officer, in a state department or agency, supervises staff in the review and analysis of the organization's work programs, spending plans, budget requests, and personnel actions, performs systems analysis; does related work as required.

Examples of work

Provides technical guidance and assistance in the review and evaluation of organization work programs, spending plans, budget requests, and personnel actions to determine compatibility with the goals and objectives of the department and their suitability to current conditions. Advises departmental units concerning the development of their work programs, spending plans, budget requests, or other reports submitted to financial management. Guides section leaders in the preparation of the department's spending plan, budget requests, financial plan, and the preparation of the quarterly progress reports by collecting, reviewing, and analyzing data to be contained in the financial plan report. Supervises and, as directed, provides technical guidance in the collection and analysis of data required in various special studies, and in the preparation of the reports. Discusses with supervisory officers unusual problems not covered by existing department practices of financial planning and evaluation; develops appropriate solutions. Assists in the review of documents to ensure conformity to the financial plan of the department. As required, interprets the policies, procedures, and programs of the department. Reviews and coordinates the draft revisions of administrative directives for the department. Assists supervisory officers in the collection and preparation of data required to support the department's position on proposed legislation. Supervises the work operations and/or functional programs and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Prepares detailed and complex correspondence. Supervises the maintenance of essential records and files. Supervises the performance of systems surveys or, when directed, performs systems surveys, and studies required for the review, analysis, and improvement of existing department management systems. Evaluates existing systems, using statistical, and analytical techniques including operations research, probability theory, sampling theory, linear programing, regression analysis, matrix tables, and input-output analysis. Proposes refinements to existing systems to achieve greater economy, efficiency, effectiveness, and improved cost-benefit ratios. Provides a system for the generation of information which management requires for timely and accurate decisions. Supervises and, as directed, prepares charts, graphs, policies, procedures forms, and other material necessary to illustrate to executives the benefits of the proposed systems and to provide interpretation of statistical surveys. Implements systems modifications as directed and evaluates their effectiveness. Coordinates with data processing managers within the department the design and implementation of large systems using data processing methods. Assists in ascertaining the need for new systems and in helping the department to justify committment of resources. Ascertains areas where the management information system is adversely affected by incomplete, inaccurate, and/or untimely data. Coordinates and documents for the Commissioner's approval the assignment of objectives and functions to the various divisions and bureaus within the department. Designs and proposes new or revised department forms as necessary. Prepares and maintains department manuals governing administrative policies, procedures, and organizational structure. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of modern techniques of data gathering, analysis, and interpretation. Ability to acquire knowledge of the policies, procedures, and programs of the department. Ability to acquire knowledge of the program, responsibilities, functions, organizations, budget, operating, and other problems of the department or agencies. Ability to comprehend, interpret, and apply basic laws, and regulations to specific situations. Ability to comprehend and interpret budgets and budget procedures. Ability to develop department administrative directives as required. Ability to design and execute detailed investigative analyses and make effective recommendations as required. Ability to prepare clear, sound, accurate, and informative reports containing findings, conclusions, and recommendations as required. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience in organizational, budget, or systems analysis in a public or private agency, at least one (1) year of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience, at least one (1) year of which shall have been in a supervisory capacity. Possession of a master's degree public adminstration, business administration, or a closely related field; and three (3) years of the above-mentioned professional experience, at least one (1) year of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.