BUILDING MANAGER

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, has managerial charge of all financial, administrative, life safety, engineering, and maintenance operations of the major building groupings, supervises and evaluates performance of staff involved in operating and maintaining these buildings; does related work as required.

Examples of work

Establishes all department objectives for security and safety programs, construction and renovation schedules, standards and procedures for all maintenance and services, preventive maintenance scheduling. Develops and implements policies for: work requests, control procedures, energy management, space use, furniture standards, vehicle parking, and administration and control of all site contractors. Has responsibility for the preparation of operational budget requests for major building groups and for fiscal conformance to the approved budget. Maintains effective, professional client relations within the assigned buildings. Ensures compliance with applicable regulations governing purchasing and accounting functions. Ensures compliance with all applicable safety, fire, and building codes. Plans, organizes, and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates. Maintains responsibility for initiating and maintaining all specification, policy, and procedures manuals. Maintains efficient operation and management of building service. Provides 24-hour coverage for emergencies or other situations requiring personal presence, delegates responsibilities and commensurate authority for backup personnel when absent for any reason. Maintains responsibility for all phases of managerial control of the assigned buildings including, but not limited to administration, engineering, maintenance, and security. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of management principles and techniques. Knowledge of accounting and procurement systems relevant to the management of a medium-sized operating facility such as a production or service organization. Knowledge of official planning factors and techniques as they relate to budget preparation and/or fiscal accountability in a large building services program. Knowledge of regulations such as safety, fire, and building codes. Knowledge of electronic and/or mechanical operating systems such as HVAC (heating, ventilating, and air conditioning), security systems, elevators, and escalators in conjunction with computerized controls. Ability to develop, establish and communicate relevant goals, policies and objectives relating to building management programs to staff. Ability to formulate, establish, and communicate statements of goals and objectives and relevant policies affecting the accomplishment of such statements. Ability to direct supervisory personnel to meet established goals and objectives. Ability to understand and interpret building layouts, drawings, specifications, and the like. Ability to communicate effectively, orally and in writing, to superiors, subordinate personnel, building tenant professional staff, visitors, and others as necessary. Ability to analyze operating and financial statistics and reports as to conformance of budgetary restrictions, potential excesses and areas of improvement. Ability to analyze and react to emergencies to ensure organized evacuation of all personnel when necessary, while maintaining critical building support systems and security against intrusion. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional experience in building management and operations, which includes experience in building maintenance and repair programs, two (2) years of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. OR Possession of a master's degree in Business Administration, Management or closely related field; and four (4) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.