COORDINATOR MVC (S27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the general supervision of a Manager or other higher level official in the Motor Vehicle Commission, assists in the administration and supervision of programs, activities, and personnel; does related work as required.

Examples of work

Acts as principal assistant in reviewing assigned organizational unit's programs and activities and in evaluating their administration, objectives, efficiency, effectiveness, and suitability to current conditions, costs, and accomplishments by using established procedures and standards. Assists in the preparation of the annual budget as required using budgetary guidelines in order to request the essential funds and equipment needed to operate the program area for the succeeding fiscal year. As required, manages work operations and/or functional programs, and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. As required, assists in the supervision of the work of the commission including investigations, examination, and inspections in order to develop a suitable work program, and when necessary, actually performs the duties involved in these activities to successfully integrate needed services to the public. As required, serves as management representative of grievances and/or disciplinary hearings. Analyzes operational problems brought to light through budget studies, requests, and hearings; compiles and interprets data; appraises organizational situations. Investigates and develops solutions to problem areas; identifies and works toward the elimination of unnecessary and/or wasteful administrative practices and positions. Makes determinations where programs and/or administrative duplication may exist. Assists in the administration of approved rules, regulations, and standards relating to the deposit, accounting, bookkeeping, and fiscal activities of the Bureau or Region to ensure timely deposits and safeguard of public monies. Formulates new administrative ideas and approaches and keeps agencies informed of advanced administrative practices and developments. Recommends the establishment and the implementation of improved assigned organizational component policies and procedures. Conducts comprehensive and constructive examination of the organization structure, or any component thereof, to evaluate its plans and objectives, its means of operation, and its use of available staff and physical facilities. Appraises the effectiveness of controls provided by management and of overall operating systems. Determines whether local management controls of operations are functioning properly and effectively and, where it is necessary, recommends necessary changes. Ascertains the extent of compliance with established policies, plans, and procedures. May participate in and/or conduct interviews of new employees and oversees the training of employees and staff. As required, assists in the assigning and directing of supervisors and other employees; also supervises the performance of their work to ensure continuity of operation. Establishes and maintains extensive financial and other records and files, collects data for inclusion in the budget request, executes the provisions of the budget, and maintains accurate records of money spent to ensure consistency with division regulations. Keeps records of procedures governing the operation of various Motor Vehicle functions and the effectiveness of those procedures. As necessary, reviews and makes recommendations to the Manager of changes in procedures to improve both service delivery to the public and the integrity and security of monies and equipment. May be required to give testimony at administrative, civil, and criminal hearings; Explains proper procedures, regulations and any documentation presented. Plans, organizes, and assigns work and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates. Composes extensive correspondence, as may be required, for the signature of the Manager in reply to public inquiries. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of modern management concepts and business procedures and methods. Knowledge of planning and scheduling work assignments and organizing work programs, and ability to apply this knowledge when rotation of assignments is mandated. Knowledge of supervisory techniques. Knowledge of Motor Vehicle Commission rules, regulations, and policies after a period of training. Knowledge of the rules and regulations applying to Motor Vehicle activities and the ability to apply this knowledge in the daily performance of duties after a period of training. Knowledge of the services provided by the Motor Vehicle Commission after a period of training. Knowledge of complex procedures and regulations used in Motor Vehicle Operations after a period of training. Knowledge of and administer the union contract which cover the Motor Vehicle Commission after a period of training. Knowledge of modern techniques of staffing analysis. Knowledge of modern techniques of organization analysis. Knowledge of interviewing techniques and procedures. Ability to make recommendations for hiring, firing, promoting, and disciplining of employees. Ability to perform the mathematic calculations necessary to prepare required reports. Ability to assure that safety precautions are being adhered to by all employees of Motor Vehicle Examination Centers. Ability to write plans outlining services to be accomplished and the approach that will be used to deliver these services. Ability to identify problem situations or complaints and take appropriate action. Ability to conduct employee evaluations and interviews and submit necessary reports within established time limits. Ability to speak before Public and Employee Meetings and Seminars, presenting standards, methods, and operations of Motor Vehicle rules, regulations, and policies. Ability to design and execute detailed staffing and task analyses for the purpose of accomplishing program objectives. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range

Note

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional supervisory experience in a regulatory agency including responsibility for employee performance evaluations, and the oversight of activities and staff over one or more regulatory agency programs in a government agency. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions. SCNL27N/AS27-SCN427N/AS28- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 10/20/2012