RECORDS ANALYST 3
Career Family: RECORDS ANALYST
To land Records Analyst 3 in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
On pay it sits at the foot of the Records Analyst ladder. One promotion up is Records Analyst 2, whose band tops out about $12,591 higher. A master's degree is the listed credential, and extra years on the job can be traded for it. The FY 2027 range lands between $58,222 and $84,763, and state payroll currently lists 3 people in the title, most of them at Treasury.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Records Analyst 3 appears on the State payroll at one department, Department of Treasury.
State departments
| Employer | Employees |
|---|---|
| Department of Treasury | 3 |
Where this title is used
Records Analyst 3 is a common title, so it is used in both State and local service. The local side is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, which set their own pay by ordinance or contract rather than from a State salary schedule.
Check whether an employer is a civil service jurisdiction · How local civil service works
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Pay ladder: Records Analyst series
- Records Analyst 3 — $58,222 – $84,763 (this title)
- Records Analyst 2 — $66,592 – $97,354
- Records Analyst 1 — $76,287 – $111,856
Promoting to Records Analyst 2 raises the top of the band by about $12,591. Its top salary lands around the 24th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Who employs this title
State payroll records show 3 people working under this title. The median actual salary is $81,897. The agencies employing the most are:
- Treasury (3)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of a Records Analyst 1, or other supervisory official in the Department of the Treasury, or in a local agency, assists in the review, analysis and appraisal of current records management procedures, develops retention schedules, and appraisal of current records management procedures; develops schedules for retention and disposition of records, and prepares inventories of record groups; does other related work.
Examples of work
Appraises the effectiveness of records management systems. Assists agencies in the creation of records retention schedules and the destruction of obsolete records. Assists in implementation of the records management program. Prepares inventories of records held by various agencies for use as basis for records retention schedules. Prepares and reviews records retention schedules. Assists in evaluating records programs, and provides recommendations. Prepares reports and analyses of procedures. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the principles of records management and their application to specific operating problems and situations. Knowledge of the various microforms, forms management and electronic records systems and their usage in records management. Ability to utilize government practices, procedures, problems, and analyses. Ability to read and interpret rules and regulations used in records management and apply them to specific situations. Ability to organize assigned records management duties. Ability to assist in continuing studies and analyses of records management programs. Ability to prepare statistical and financial data. Ability to conduct assigned investigations, surveys, studies, and research activities. Ability to prepare reports. Ability to maintain records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience. Five (5) years of professional experience involving the review, analysis, and evaluation of records management systems, administrative practices, and recommendation of improved methods in a business, government agency, or archives. OR Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience. OR Possession of a master's degree in Public Administration, Business Administration, Library and Information Science or other related field from an accredited college or university. "Professional experience refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.