RECORDS ANALYST 1
Career Family: RECORDS ANALYST
In New Jersey, Records Analyst 1 is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.
Of the 3 Records Analyst grades this one pays the most, sitting just above Records Analyst 2. The stated bar is a master's degree, but candidates can swap in added experience for the diploma. The FY 2027 range lands between $76,287 and $111,856, and state payroll currently lists 2 people in the title, most of them at Treasury.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Records Analyst 1 appears on the State payroll at one department, Department of Treasury.
State departments
| Employer | Employees |
|---|---|
| Department of Treasury | 2 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Pay ladder: Records Analyst series
- Records Analyst 3 — $58,222 – $84,763
- Records Analyst 2 — $66,592 – $97,354
- Records Analyst 1 — $76,287 – $111,856 (this title)
Its top salary lands around the 59th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Who employs this title
State payroll records show 2 people working under this title. The median actual salary is $102,919. The agencies employing the most are:
- Treasury (2)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction in Division of Archives and Records Management, Department of the Treasury, has charge of the program and staff involved in reviewing and analyzing current and proposed records management systems, procedures, methods, and problems, and of developing new and/or revised methods and procedures; does other related work.
Examples of work
Organizes assigned technical and supervisory work and develops appropriate work methods. Plans, organizes and directs the review and critical analysis of records management systems, methods, and procedures. Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees. Plans and conducts detailed studies of records management systems, and the functions and use of records retention schedules. Oversees records center operations. Develops, installs and revises procedures, systems and methods; and provides recommendations for records retention schedules for government agencies. Prepares bulletins, manuals or procedure and other training and instruction materials for use by record supervisors and staff. Confers with other supervisory staff. Prepares and supervises the preparation of clear, sound, accurate and informative statistical, fiscal, and other reports and analyses of procedures containing findings, conclusions, and recommendations. Develops and implements records management programs for governmental agencies. Supervises the establishment and maintenance of essential records, reports and files. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the principles of records management, and their application to specific operating problems and situations. Knowledge of the various microforms, forms management and electronic records systems and their usage in records management. Ability to read and interpret rules and regulations on records management and apply them to specific situations. Ability to analyze, prepare, revise and install records management plans and operating procedures, methods and systems. Ability to assign and instruct technical and other staff and supervise the performance of their work. Ability to supervise and coordinate the activities of a record center. Ability to plan and conduct studies and surveys of records management systems, operating methods, practices, and procedures. Ability to prepare reports containing findings, conclusions and recommendations. Ability to prepare and supervise the preparation of records retention schedules, records manuals, microfilm specifications, training manuals and other materials for records of supervisors and staff. Ability to work effectively with those interested in or concerned with records management systems. Ability to coordinate the work with that of other units within the agency. Ability to prepare correspondence. Ability to supervise the establishment and maintenance of essential records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience. Seven (7) years of professional experience involving the review, analysis, and evaluation of records management systems, administrative practices and the recommendation of improved methods in a business, government agency or archives. OR Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience. OR Possession of a master's degree in Public Administration, Business Administration, Library and Information Science or a related field from an accredited college or university ;and two (2) years of the above-mentioned professional experience. "Professional experience refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgement and make accurate and informed decisions.