RECORDS ANALYST 2
Career Family: RECORDS ANALYST
Records Analyst 2 sits in the competitive class of New Jersey's state civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
It sits mid-series for Records Analyst, one step up from Records Analyst 3 and one below Records Analyst 1. It lists a master's degree as the baseline, with an experience-based path open to those who do not hold the degree. Pay on the FY 2027 schedule runs $66,592 to $97,354.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Pay ladder: Records Analyst series
- Records Analyst 3 — $58,222 – $84,763
- Records Analyst 2 — $66,592 – $97,354 (this title)
- Records Analyst 1 — $76,287 – $111,856
Promoting to Records Analyst 1 raises the top of the band by about $14,502. Its top salary lands around the 40th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under supervision of the Records Analyst 1, Department of the Treasury, analysis, and appraises current records management procedures, develops and provides recommendations for the development of retention schedules; does related work as required.
Examples of work
Reviews records management programs and activities and evaluates their administration, objectives, efficiency, effectiveness, and suitability to current conditions, costs, and accomplishments using established procedures and standards. Appraises the effectiveness of records management systems; assists agencies in the development of methods and operations necessary for the creation of record retention schedules and the destruction of obsolete records. Investigates and develops solutions to problem areas; identifies and works toward the creation of records retention schedules. Develops and prepares records retention schedules; evaluates records programs and provides recommendations. Plans and develops records management programs for existing operations, to determine the feasibility for new records schedules. Participates in the planning and introduction of new techniques and methods to improve records management. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the principles of records management and their application to specific operating problems and situations. Knowledge of the various microforms, forms management, and electronic records systems and their usage in records management. Ability to organize assigned records management duties. Ability to interpret rules and regulations and apply them to specific situations. Ability to analyze records management programs. Ability to prepare statistical and financial data. Ability to conduct assigned investigations, surveys, studies, and research activities and report. Ability to prepare reports. Ability to maintain records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience. Six (6) years of professional experience involving the review, analysis, and evaluation of records management programs, administrative practices and the recommendation of improved methods in a business, government agency, or archives. OR Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience. Possession of a master's degree in Public Administration, Business Administration, Library and Information Science or a related field from an accredited college or university; and one (1) year of the above-mentioned professional experience. "Professional experience refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.