REGISTRAR OF VITAL STATISTICS (Competitive)

Code: 03050@ Local Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Has charge of the work involved in obtaining reports of and recording births, marriages, and deaths in the municipality. May respond to inquiries and process clerical transactions for other functions of the organization; does related work as required.

Examples of work

• Develops procedures for obtaining prompt and accurate reports of births, marriages, and deaths.
• Passes on the certificates and other forms used in reporting births, marriages, and deaths.
• Makes statistical compilations and organizes such calculations in the form of tables.
• May issue various municipal licenses.
• Studies the reporting of births, marriages, and deaths for the purpose of checking the completeness and accuracy of the reports and the means of improving registrations.
• Issues certified copies of birth, marriage, and death records.
• Collects fees and accounts for the money collected.
• Answers nonroutine inquiries for information within the organization in accord with department policy and regulations.
• Determines the manner in which records and files are to be kept.
• Addresses groups interested in the reporting and compilation of births, marriages, and deaths.
• Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
• <b>REQUIREMENTS
• EXPERIENCE:</b>
• Three (3) years of clerical experience.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of the laws relating to the reporting and registration of births, marriages, and deaths. Knowledge of giving correct information to varied types of inquirers. Knowledge of the statistical methods to be used in compiling sound and informative reports from the data collected. Knowledge of the establishment and maintenance of a system of reports, records, and general files over a long period of time. Ability to analyze the laws relating to the reporting and registration of births, marriages, and deaths and apply them to specific cases. Ability to establish a simple and effective system of records of births, marriages, and deaths. Ability to handle correspondence with numerous and varied types of inquiries. Ability to devise suitable forms. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range

Note

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. NOTE: Appointments may be made to positions requiring bilingual skills. - Bilingual in Spanish and English SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position. @LC N/A08-Bilingual In Spanish And EnglishLC N/A08- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 6/18/2009

CERTIFICATION

Appointees must obtain a Certified Municipal Registrar (CMR) certificate issued by the Department of Health and Senior Services within six (6) months of appointment