CHIEF OF OFFICE SERVICES (Unclassified)
Career Family: CHIEF
In the unclassified service, Chief of Office Services is appointed rather than examined for, and its pay is often negotiated case by case.
The spec names a master's degree, but it leaves the door open to substitute experience for the degree. Its salary schedule (frozen at an older rate) lists $65,195 to $91,272, though managerial and exempt titles like this are usually paid individually rather than on the step schedule, and state payroll lists a single employee in the title, at Community Affairs.
How to apply
This title is not filled by examination — agencies appoint directly.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Chief of Office Services appears on the State payroll at one department, Department of Community Affairs.
State departments
| Employer | Employees |
|---|---|
| Department of Community Affairs | 1 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 1 person working under this title. The median actual salary is $129,353. The agencies employing the most are:
- Community Affairs (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the general direction of a supervisory officer in a state department, institution, or agency, plans, organizes, directs and evaluates various office support services; responsible for the purchasing, procurement, printing, mailing, graphic arts, supplies, moving and other related functions; does related work as required. This title may also be responsible for the work programs involved with clerical support and information processing.
Examples of work
Provides technical advice and consultation to management regarding office services and office support programs. Supervises the purchasing and procurement functions including the preparation of contracts, development, processing, control and approval of waiver requests, and the preparation of requisitions and purchase orders. Coordinates and is responsible for all interface activities between the department and/or agency and the Department of the Treasury on all purchasing matters. Reviews bids submitted by vendors and prepares recommendations for awards with a statement of supporting reasons. Attends demonstrations of new equipment and office supply materials; meets with sales and product representatives and prepares summary recommendations. Evaluates the effectiveness and efficiency of service provided by the units and devises new and/or improved methods of operation. Suggests, develops and/or implements improvements in the work programs based on statistical, financial and administrative reports, professional journals, articles, complaints and/or other relevant information pertinent to office services. Reviews and analyzes space requirements and, in conjunction with the Department of the Treasury, is responsible for locating, leasing, renovating and repairing office space including the moving and/or installation of electric and telephone service. Coordinates and approves all requests for new or revised telephone facilities in conjunction with the Department of the Treasury and telephone company representatives. Maintains the agency's internal telephone directory and is of remote paging equipment. Assists in preparing the budget for the administrative services area, including the coordination of requests from the various divisions for equipment, supplies, and other office support services. Plans, organizes and directs all activities including, but not limited to: stock and storage, maintenance contracts, moving, in-house printing operations, reproduction, graphic arts, mail services, space, equipment and supplies, purchase and service contracts, motor pool, telephone and inventory control. These functions may also include information processing and clerical support. Supervises the orientation and instruction of assigned individuals and groups, and supervises their training and the general performance of their work. Manages the work operations and/or functional programs and has responsibility for employee evaluation and effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees. Prepares clear, sound, accurate, and informative statistical, financial and other reports containing findings, analysis, conclusions, and recommendations. Plans, organizes and directs the work of the mail services. May plan, organize and direct the work of the clerical support programs and information processing services. Assists with the work of developing forms and simplifying present forms by the standardization, consolidation and elimination of forms no longer required, and is responsible for the duplication of such forms. Recommends and initiates actions to dispose of records which have been retained for the statutory period by sale, disposal or destruction. Supervises the establishment and maintenance of essential records and files. May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the operational needs which must be met by an office services unit and the methods suited to meet them. Knowledge of modern office procedures, methods, equipment, requirements of a large organization. Knowledge of the administrative and other problems involved in managing files, records retention, and storage. Knowledge of printing and reproduction processes and the characteristics of papers and inks. Knowledge of the machines, materials and technical problems involved in the reproduction section to ensure an efficient service. Knowledge of U.S. Postal Service regulations and the means of effecting postage economies. Knowledge of the techniques of micrographic systems and record management and their applications. Knowledge of forms and inventory control and their application. Ability to make proper recommendations for the purchase of new equipment, material, supplies and the disposition of worn and obsolete equipment. Ability to interpret the laws, regulation, policies, standards and procedures of the Purchase Bureau. Ability to prepare or direct the preparation of requests for proposals when suitable services and/or products are not available via contract vendors. Ability to plan, organize, and coordinate the service activities and programs of the various sub-units of the unit. Ability to assign, instruct, and supervise unit employees in the performance of their work. Ability to comprehend complex technical and administrative problems involved in planning and coordinating support programs of office services for a state department. Ability to determine ways to increase the effectiveness and efficiency of services provided by the unit. Ability to establish and maintain positive cooperative working relationships with employees of the unit, members of the department, Central Printing Control, Capital Post Office, and the Purchase Bureau, Department of the Treasury. Ability to prepare or direct the preparation of official correspondence related to official duties assigned. Ability to estimate the costs of specific and/or tentative projects and changes in methods. Ability to prepare clear, technically sound, accurate, informative statistical, financial, and other reports of the unit programs containing findings, conclusion and recommendations. Ability to assist in the preparation of the annual budget requests concerned with printing and microfilming costs, rental of equipment, equipment purchase and the implementing of programs. Ability to supervise the establishment and maintenance of essential records, reports, files, and micrographic systems. Ability to read, interpret and apply the rules, regulations, policies and procedures of the Department of the Treasury. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units. Ability to read, write, speak, understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the hardship, such persons may not be eligible. Code: M30- CAH 9/4/93
Note
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional experience involving general administrative support services and procurement activities, at least two (2) years of which shall have been in a supervisory capacity. Activities include: coordinating the services of graphic arts, printing operations, forms design and reproduction services, mail services, courier services, stock, storage, supply, and inventory services. OR Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. Activities include: coordinating the services of graphic arts, printing operations, forms design and reproduction services, mail services, courier services, stock, storage, supply, and inventory services. OR Possession of a master's degree in public administration or business administration; and four (4) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. Activities include: coordinating the services of graphic arts, printing operations, forms design and reproduction services, mail services, courier services, stock, storage, supply, and inventory services. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.