DIRECTOR OF ADMINISTRATION
Career Family: DIRECTOR
Director of Administration falls in New Jersey's unclassified service: an appointing authority hires for it directly, without a civil service exam.
The spec names a master's degree, but it leaves the door open to substitute experience for the degree. Its salary schedule (frozen at an older rate) lists $96,322 to $134,847, though managerial and exempt titles like this are usually paid individually rather than on the step schedule, and state payroll currently lists 2 people in the title, most of them at Legislature.
How to apply
This title is not filled by examination — agencies appoint directly.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Director of Administration appears on the State payroll at one department, Office of Legislative Services.
State departments
| Employer | Employees |
|---|---|
| Office of Legislative Services | 2 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 2 people working under this title. The median actual salary is $93,500. The agencies employing the most are:
- Legislature (2)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of the Commissioner and/or Deputy Commissioner, plans, organizes, and directs the work programs, activities, and staff in the areas of budget and accounting, procurement, personnel, management information systems, and facilities management; does related work as required.
Examples of work
Plans, organizes, and directs the activities and work programs in the areas of budget and accounting, procurement, personnel, management information systems, and facilities management. Assists in the formulation of policy and directs all activities related to personnel administration including recruitment, selection and placement, classification and compensation, staff training, labor and employee relations, payroll, safety, and manpower planning, research, and development. Supervises work operations and/or functional programs, and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Assists in the formulation of policy and directs all fiscal activities including budget interpretation and preparation, fiscal planning, departmental Plan of Allocation, costs analysis, fiscal and grant reporting, and general and specific accounting activities. Plans, organizes, and directs all public information, printing, and graphic arts activities in the department. Acts as liaison to the Commissioner and/or Deputy Commissioner, keeping them informed of impending changes in federal and state funding, and develops alternatives for sound fiscal management and for new sources of revenue. Suggests new and innovative approaches to administration of resources to ensure program priorities are met and that services to the public are maintained. Plans, organizes, and directs all activities related to stock and storage, maintenance, rental of facilities, insurance, mailings, office space, physical layout, purchasing, forms control, security, and provision of vehicular support. Prepares and supervises the preparation, by technical staff, of clear, sound, accurate, and statistical, fiscal, and other reports containing findings, conclusions, and recommendations. Provides technical assistance to division directors and other staff members on matters of personnel, fiscal, printing, purchasing, payroll, and other work activities of the bureau. Prepares extensive correspondence in the course of official duties. Directs the maintenance of essential records and files. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of theories, principles, priorities, and practices of modern public and private administration. Knowledge of theories, principles, and practices of accounting. Knowledge of theories, principles, and practices of personnel administration including the recruitment and placement of employees, position classification, formulation of performance ratings, and the preparation and use of personnel and fiscal records. Knowledge of theories, principles, and practices of labor relations in public service. Knowledge of problems involved in personnel and fiscal systems of a large, diverse business or government agency financed through funds received from different sources and administered under a variety of laws and regulations. Knowledge of problems encountered and methods used in planning and making operations studies and in organizing, analyzing, interpreting, and evaluating the resultant data. Ability to read, comprehend, and apply the rules, regulations, policies, and procedures of the Department of Personnel. Ability to analyze, comprehend, interpret, and apply to specific situations the rules, regulations, and procedures of the Department of Personnel. Ability to give appropriate assignments and instructions to professional, technical, clerical, and other employees and supervise the performance of their work. Ability to develop, install, and revise administrative policies and procedures. Ability to work cooperatively with subordinates, associates, and superior officers, and with those individuals and groups interested in or concerned with the work and programs. Ability to direct the preparation of payrolls and to utilize fiscal account records in developing budget and fiscal data useful in program planning and program monitoring. Ability to direct the processing of personnel and fiscal transactions in accord with established procedures. Ability to direct the personnel and fiscal recordkeeping activities of the department. Ability to draft extensive correspondence. Ability to prepare and supervise the preparation of clear, sound, and accurate statistical and financial reports containing findings, conclusions, and recommendations. Ability to direct the establishment and maintenance of essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: 38/M38- CAH 1/4/97
Note
The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional experience in administrative work involving personnel, fiscal, and general administrative activities in a large business or government organization, three (3) years of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience, three (3) years of which shall have been in a supervisory capacity. OR Possession of a Master's degree from an accredited college or university in Personnel Administration, Business Administration, Public Administration, Accounting, or other related field; and four (4) years of the above-mentioned professional experience, three (3) years of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.