EXECUTIVE STAFF ASSOCIATE
Executive Staff Associate is an unclassified state title, filled by appointment and outside the tenure protections that cover the competitive ranks.
How to apply
This title is not filled by examination — agencies appoint directly.
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See where to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the general direction of a Commissioner, Deputy Commissioner, Assistant Commissioner or organizational equivalent in a State Department, in special limited reassignment from an existing title within the using department, participates in a formal work/study program approved by the Department of Civil Service, to gain a broad understanding of the nature of the Department and its operations and conducts special studies, analyses and/or projects related to executive management; does related work as required.
Examples of work
- Participates in a formal executive management development program which includes study and performance of executive management assignments.
- Serves as an active observer of the major components of the Department in order to familiarize self with 'the scope of the Department's programs and assists in the development of objectives, policies and procedures.
- Assists in handling complaints and inquiries received in, the Office of the Commissioner, Deputy Commissioner or Assistant Commissioner.
- Attends hearings and meetings as an observer and/or representative when appropriate.
- Conducts special assignment projects involving a significant problem, concern or opportunity confronting the department which involves data collection and research, policy analysis and/or implementation planning.
- Prepares clear, sound, accurate and informative reports containing findings, statistical information, analyses, conclusions and recommendations.
- May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
Requirements
Successful completion of the full 6 levels of the Certified Public Manager program, administered through the Department of Civil Service prior to appointment.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle rather than employee mobility is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Wide knowledge of management principles, concepts and techniques.
- Considerable knowledge of modern budget practices, procedures, problems and analysis.
- Ability to conceptualize an organization's mission and strategy and identify interrelationships, policy and programmatic ramifications.
- Ability to motivate and lead others.
- Ability to communicate clearly with individuals, groups (internal and external), and the public in both oral and written forms.
- Ability to work within the political process and to negotiate effectively on behalf of the organization.
- Ability to plan significant organizational changes.
- Ability to acquire thorough knowledge of the programs, responsibilities, functions, organization, budget and operating problems of the department.
- Ability to analyze, interpret and apply basic laws, rules, regulations, and establish procedures and apply them to specific problems or tasks.
- Ability to prepare clear, sound, accurate and informative reports containing findings, conclusions and recommendations.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
- Details of the formal work/study program must be submitted to and approved by the Department of Civil Service prior to establishment of positions under this title.
- No more than two (2) positions under this title will be established per Department.
- Appointees will serve in this title on a one time reassignment for a period not to exceed six months from appointment. Limited extensions for a set period may be granted by the Department of Civil Service only to permit completion of projects assigned during the original six month period.
- Appointees to this title with permanent status will be placed on a leave from their permanent titles with all rights applicable.