ASSOCIATE MANAGER, OFFICER OF STUDENT ASSOCIATIONS

Definition

Under direction in the Office of Student Assistance is responsible for the administration of all facets of the Tuition Aid Grant Program and those programs abolished through new program legislation; ensures effective administration of the program, proper planning, and the annual review of operational procedures as well as legislation enhancements seeks appropriate program funding levels for student grant assistance and administration has responsibility for advising and assisting the Student Assistance Board regarding the development of all program goals and objectives; does related work as required.

Examples of work

• Is responsible for providing program related reports, studies, activities, and administrative budgets to the Student Assistance Board, and advises and assists the board regarding administrative matters and in the development of program policies and procedures.
• Is responsible for the coordination and evaluation of all staff work in meeting the overall objectives of the program.
• Is responsible for the establishment of operational deadlines and the development of an annual calendar estimating program workload volumes and work completion dates.
• Is responsible for the ongoing maintenance of the program to ensure the uniformity and continuity of services to the public and the institutions participating in the states student aid programs
• Is responsible overseeing preparation of the annual fiscal budget and substantiating financial statements in preparing the budget, a review of current expenditure patterns and program planning and evaluation reports must be performed when determining fiscal financial needs.
• Manages overall operation of program to ensure prompt notification to financial aid applicants and expeditious payment to those eligible in accord with the rules and regulations promulgated by Student Assistance Board.
• Evaluates state and federal legislation as to its effect on the program and makes recommendations to Student Assistance Board for their consideration.
• Implements provisions of federal and state legislation affecting program.
• Maintains liaison with college financial aid officers, college administrators, high school guidance personnel and administrators as well as other established organizations who have an involvement with the programs administered by the Student Assistance Board
• Is responsible for the preparation of an annual report to the Student Assistance Board showing the activities of the programs.
• Will be required to learn to utilize various types of electronic and/or manual recording and computerized information .systems used by the agency, office, or related units.

Education

Graduation from an accrediting college or university with a Bachelor's degree.

Experience

Six (6) years of experience in the academic administration of comprehensive student financial aid Program.

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of tile position.

Knowledge, skills and abilities

• Knowledge of practical administrative procedures and the ability to apply those principles in a timely and concise manner.
• Knowledge of the concept college financial aid and the various methods employed in the evaluation of an applicant's eligibility.
• Knowledge of program planning and evaluation techniques and the ability to apply those skills in the administration of the program.
• Knowledge of state and federal program legislation and the legislative process with the ability to draft legislative amendments after a period of training.
• Knowledge of the state's budgetary process and the ability to prepare program budget requests.
• Knowledge of Department of Personnel regulations and procedures and the ability to use those techniques necessary to properly staff program components.
• Knowledge of the institutions of higher education and accrediting agencies with regard to their eligibility to participate in the programs.
• Knowledge of the functions of other offices and agencies of state government and their services which may relate to the administration of the student aid programs.
• Ability to prepare official correspondence.
• Ability to prepare clear, sound, accurate, and comprehensive financial, statistical, progress, and other evaluative reports containing findings, conclusions, and recommendations.
• Ability to administer the program in an effective and efficient manner.
• Ability to maintain a working relationship with staff and officials involved in the program at the college and high school level.
• Ability to appropriately plan on a long range basis program enhancements to further the goals and objectives of student aid programs.
• Ability to supervise the maintenance of essential records, reports, and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible s long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed