ADMINISTRATIVE ANALYST 4 INFORMATION SYSTEMS
Information Systems
Career Family: ADMINISTRATIVE ANALYST
To land Administrative Analyst 4 Information Systems in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
A master's degree is the listed credential, and extra years on the job can be traded for it. The FY 2027 range lands between $100,498 and $148,187, and state payroll currently lists about 513 people in the title, led by Law and Public Safety.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 25 agencies employ it. We don't track live vacancies.
See all 25 employers and how to apply →Who employs this title
Administrative Analyst 4 Information Systems appears on the State payroll at 27 departments, most of them at Department of Law & Public Safety.
State departments
Showing the largest 8 of 27 departments. All agencies.
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Pay ladder: Administrative Analyst series
- Administrative Analyst 1 — $63,663 – $92,953
- Administrative Analyst 2 — $69,668 – $101,951
- Administrative Analyst 3 — $87,507 – $128,719
- Administrative Analyst 4 — $100,498 – $148,187
Its top salary lands around the 88th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Who employs this title
State payroll records show 513 people working under this title. The median actual salary is $127,826. The agencies employing the most are:
- Law and Public Safety (72)
- Labor (56)
- Human Services (54)
- Children and Families (52)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the general supervision of a supervisory official in a state department or agency, performs and supervises the analysis and evaluation of internal operations, business practices, methods, and techniques of an agency to determine optimal solutions and/or approaches to satisfy agency information technology (IT) business needs/initiatives; evaluates users' needs and recommends IT solutions; provides recommendations in support of the agency's business needs and IT goals and objectives; formulates, recommends and/or approves IT policies and procedures; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties as required.
Examples of work
Confers with department/agency personnel to analyze current operational procedures, business rules and practices; determines feasibility for automation, identifies problems or areas for improvement, and develops solutions. Studies existing information processing systems to evaluate their efficiency and effectiveness; determines specific system requirements; performs or directs system and application needs analysis. Supervises and/or participates in the collection and analysis of information, processes, and/or statistical and operating reports to detect work backlogs and system problems. Recommends and/or reviews recommendations for enhancements or new systems, application software, or services to improve production or workflow and to meet current and projected business needs. Supervises and/or participates in the gathering and development of business and user requirements, as well as leading and/or participating in Joint Application Design (JAD) sessions. Supervises and/or participates in the planning, development, implementation, and/or maintenance of new or enhanced systems. Prepares or directs the preparation of various standard and ad hoc reports for business units and IT. Plans and supervises testing activities for new or enhanced systems, including the development of test data and scripts; ensures all testing is conducted and documented using established standards. Develops, promulgates and/or approves written policies, procedures, specifications, forms, checklists, flowcharts, support documentation, memoranda, etc.; responsible for ensuring system users are adequately informed of applicable business rules, policies, regulations, and guidelines. Supervises the preparation of training and instructional manuals/materials; conducts or participates in system training sessions as required. Investigates program issues/bugs and collaborates with development teams to address issues reported; recommends solutions and plans, initiates, and/or approves corrective measures. Supervises the establishment and maintenance of accurate control records and follow-up procedures for all ongoing projects. Identifies risks relative to business procedures/processes and IT systems/services, and supervises the development of risk mitigation plans. Prepares and/or approves various types of requests such as procurements, RFPs, RFQs, etc. Assists programmers in the resolution of work problems related to flow charts, project specifications, or programming. Serves as system administrator; administers and maintains system security rules and policies; tracks and evaluates performance of programs, databases, or production systems; provides system support to users. Defines project scope and objectives, develops and/or approves project plans and schedules, coordinates costs and resources, resolves conflicts, and monitors/reports progress. Supervises the coordination of division/unit requests for IT services and/or directs/coordinates the work of others to develop, test, install, and modify applications, programs and/or IT services. Directs and supervises the change control process. Acts as liaison between the department/agency and involved parties such as, but not limited to, local/state/federal government agencies, business stakeholders, teams, vendors, and various external entities. Prepares and/or provides input into the budget for IT services and related initiatives. Provides advice and guidance to management in determining operating policy and priorities. Plans, develops and supervises the implementation of unit goals, policies, procedures and objectives. Supervises staff and assigns and directs work activities; evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, demoting and/or disciplining of subordinates. Prepares correspondence, documentation, memoranda, specifications, written policies, guidelines, etc. Prepares clear, sound, accurate and informative statistical and narrative reports containing findings, analysis, conclusions, and recommendations. Maintains and supervises the maintenance of essential records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of administrative, organizational, operational, and business practices and procedures. Knowledge of system architecture and application design methods and implementation. Knowledge of the methods and techniques used in the review and analysis of administrative procedures, and existing information systems performance to determine the effectiveness of, or the need to, implement new or revised procedures, and/or management information systems. Knowledge of statistical theory, practices, and techniques, business intelligence and reporting tools, and their application to the analysis and evaluation of administrative procedures and processes. Knowledge of the capabilities, programming, techniques, and intricacies of computerized systems, peripherals, and supportive operational equipment. Knowledge of general purpose software. Knowledge of the methods used in the analysis and correction of procedures. Knowledge of the considerations involved in the planning, design, and logic of information processing systems. Knowledge of the methods used in the development and writing of summaries of daily, weekly, or monthly activities. Knowledge of systems development life cycle. Knowledge of the development and maintenance of systems documentation including feasibility reports; specifications; design documentation; test scripts, data, and results; costs; maintenance; change control; upgrades; training; etc. Knowledge of the methods used in the writing and developing functional and technical specifications, including business and user requirements. Knowledge of the methods used to provide guidance and leadership to staff. Ability to identify and analyze problems, use sound reasoning to arrive at conclusions, and distinguish between relevant and irrelevant information to make logical judgments. Ability to plan, organize, and effectively handle multiple tasks/priorities, and demonstrate an effective and efficient use of time considering priorities, timelines, and timeliness issues. Ability to work with others to achieve goals, and to develop and maintain successful, professional working relationships with team members and system users. Ability to identify, analyze, and resolve administrative, organizational, operational and business problems. Ability to analyze, comprehend, and interpret policies, laws, rules and regulations and to make decisions based on them. Ability to conduct studies to determine the feasibility of employing information processing techniques or systems to improve operational procedures and to develop documentation that contains detailed analyses of functions and cost estimates. Ability to review operations and evaluate the suitability objectives, efficiency, effectiveness and administration of information processing, manual and/or mechanical systems and programs. Ability to establish and maintain liaison with the appropriate agencies and outside vendors as to the information processing requirements and needs of the agency. Ability to conduct training for operating personnel when new or revised systems are to be implemented. Ability to assign and instruct professional and technical staff, evaluate staff performance, and make recommendations for the hiring and firing of staff. Ability to prepare schedules outlining the essential steps to be taken in the installation of and/or conversion to new or revised systems. Ability to develop budgets for information processing services. Ability to create flowcharts that illustrate the layout and decision trees of agency processes and procedures. Ability to learn, understand, and readily adapt to the systems used by the agency. Ability to prepare, review, and revise forms for use with systems. Ability to prepare and supervise the preparation of correspondence, documentation, memoranda, specifications, written policies, guidelines, etc. Ability to prepare and supervise the preparation of clear, sound, accurate, and informative statistical and narrative reports containing findings, analyses, conclusions, and recommendations. Ability to maintain and supervise the maintenance of essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience in work involving the review, analysis, and evaluation of the administrative, business, and/or operational policies, procedures, practices, and processes and/or the technological requirements of an organization for the purpose of revising/enhancing existing information systems and/or developing/acquiring and implementing new IT solutions and services. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. OR Possession of a master's degree in Public Administration, Business Administration, Computer Science, Information Technology, Software Engineering, Information Security, Network Administration, or Database Management; and three (3) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions. Information SystemsSCNL29N/AR29-Information SystemsSC4E29N/AR30- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 04/13/19