COORDINATOR OF FEDERAL FUNDS DEPARTMENT OF HUMAN SERVICES
Coordinator of Federal Funds Department of Human Services is a state title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
On paper it calls for a master's degree, though the specification lets enough relevant experience stand in for the degree. Pay on the FY2026 schedule runs $101,708 to $150,105.
How to apply
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Exam
This is an application to sit an exam and be placed on an eligible list for this title, not an application for a specific job. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. There may be no current vacancy behind it, and the list it produces may not be certified for months or years.
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Exam
Open to permanent employees in the competitive division who hold a qualifying lower title in the same unit. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. Like the open competitive exam, this places you on a list; it is not itself a job offer.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under the direction of an Executive Officer of the Department of Human Services, is responsible for the coordination of all Federal funding within the Department and the development of ways and means to secure additional Federal funds for programs of the Department currently in operation and new funds for proposed programs; does related work as required.
Examples of work
Is responsible for the coordination of all administrative aspects of Federal Grant programs in which the Department participates; reviews and coordinates the administrative budgets totaling in excess of 1.2 billion dollars in Federal funds. Maintains an inventory within the Department of all Federal funding, including an inventory of all of the various Departmental units under the various program specifications of Federal monies. Functions as the Department's representative on Federal funding and represents the Commissioner of Human Services, which entails Congressional contact and appearances before appropriate Federal governmental agencies. Participates as a member of the Commissioner's Executive Staff and represents the Department of Human Services in various inter-agency matters at the request of the Commissioner or Comptroller. Reviews all plans for the administration of the various Federally funded programs and advises the Commissioner and various units of the Department as to the acceptability and adequacy of the proposed plans. Meets with the heads of various Departmental units to review their current Federal funding to assure that the funds are utilized to their maximum capacity. Reviews programs to determine that they are functioning efficiently and recommends corrective measures as required. Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees. Aids in the preparation of applications for Federal funding and receives and reviews all applications. Determines ways to obtain additional Federal monies for utilization within the Department. Coordinates the resources of the Department in the preparation and interpretation of various reports and statistical data relevant to Federal funding with the Department. Prepares and/or assists in the preparation of correspondence and statistical, financial and other reports containing findings, conclusions and recommendations on Federal funding. Develops and supervises the compilation, tabulation and interpretation of statistical data resulting from the various reports and data required on Federal funding. Directs and/or assists in establishing and maintaining appropriate records and files on essential records pertaining to Federal funding.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Thorough professional knowledge of administration and management principles and their application. Considerable knowledge of and familiarity with the Federal legislative procedures in relation to the allocation of Federal funding. Thorough knowledge of the working of Federal funding and its application to specific programs within the Department. Ability to acquire thorough knowledge of the Department's programs, policies, procedures, standards, and internal operations. Ability to plan, organize, supervise and coordinate Federal funding within a large State Department. Ability to analyze programs using Federal Funds and recommend corrective action where deficiencies exist. Ability to maintain proper and cooperative programs and relationships between Departmental and Federal units relative to Federal Aid and other Departmental activities. Ability to plan new and varied Federal Funds to meet the proposed programs of the Department. Ability to communicate with the various units of the Department in relation to research, development, maintenance, planning and technical assistance in relation to Federally funded projects. Ability to analyze and interpret statistical data required for Federal funding. Ability to participate in budget and accounting procedures and to maintain the records, files and correspondence necessary to coordinate Federal funding in the Department. Ability to direct the activities of assigned office personnel and to maintain and supervise the coordination of funds. Ability to prepare and present technical correspondence, reports, papers and information as may be required. Ability to direct the establishment and maintenance of essential records, reports and files. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of the position. Communication may include such forms as American Sign Language or braille. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional experience in the coordination of funding in a public or private organization including experience in the operations and procedures of federal funding. OR Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience. OR Possession of a master's degree in accounting, business administrative or public administration from an accredited college or university; and four (4) years of the above-mentioned professional experience. "Professional experience refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgement and make accurate and informed decisions.