ADMINISTRATIVE ANALYST 4 PROCUREMENT
Procurement
Career Family: ADMINISTRATIVE ANALYST
Administrative Analyst 4 Procurement is a state title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
On paper it calls for a master's degree, though the specification lets enough relevant experience stand in for the degree. Pay on the FY 2027 schedule runs $95,955 to $141,386, and state payroll currently lists about 513 people in the title, led by Law and Public Safety.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 24 agencies employ it. We don't track live vacancies.
See all 24 employers and how to apply →Who employs this title
Administrative Analyst 4 Procurement appears on the State payroll at 28 departments, most of them at Department of Law & Public Safety.
State departments
Showing the largest 8 of 28 departments. All agencies.
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Pay ladder: Administrative Analyst series
- Administrative Analyst 1 — $63,663 – $92,953
- Administrative Analyst 2 — $69,668 – $101,951
- Administrative Analyst 3 — $87,507 – $128,719
- Administrative Analyst 4 — $100,498 – $148,187
Its top salary lands around the 84th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Who employs this title
State payroll records show 513 people working under this title. The median actual salary is $127,826. The agencies employing the most are:
- Law and Public Safety (72)
- Labor (56)
- Human Services (54)
- Children and Families (52)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the general supervision of a supervisory official in a state department, institution or agency, is responsible for analyzing procurement transactions, proposals, goods, commodities or services, in order to ensure efficient and effective procurement; Supervises staff and work activities. Prepares and signs official performance evaluations for subordinate staff; does related work as required.
Examples of work
Reviews practices, methods and activities in order to evaluate their application, efficiency, effectiveness, and suitability to current procurement conditions, costs and objectives. Analyzes product or commodity procurement history data and makes recommendations regarding appropriate methods for accomplishing effective purchases and cost savings where applicable. Supervises the work operations and/or functional programs and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees. Provides continuing statistical analyses of distribution, utilization and acquisition patterns. Analyzes methods used in high impact procurement and determines the most effective purchasing methods. Analyzes and forecasts state, regional, and national market trends in relation to both long and short-range planning to meet procurement requirements. Assumes responsibility for the research effort incidental to the procurement functions and processes of the Procurement/Purchase Bureau. Develops projections of commodity, supply, equipment, and service needs to determine procurement scheduling, contract development, and manpower requirements for effective procurement. Develops evaluation measures for quantitative and qualitative analysis. Participates in hearings and meetings with vendors and bidders relative to the award and performance of contracts; conducts hearings and meetings relative to procurement. Support the buying units through the review and analysis of proposals for procurement with regard to cost benefit analysis. Prepares clear, sound, accurate, and informative statistical and other reports containing findings, analyses, conclusions, and recommendations. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the methods used to compile and analyze data. Knowledge of purchasing methods, practices, and routines. Knowledge of the methods associated with procurement through the competitive bidding process. Knowledge of how governmental processes are related to economic activity. Knowledge of the techniques and procedures essential to procurement through competitive bidding. Knowledge of procedures and techniques involved in making estimates and analyses of the capabilities of proposed management systems and other programs and the benefits to be accrued from them. Ability to interpret economic facts and trends as they relate to the work of the Procurement/Purchase Bureau. Ability to relate and apply sound business practices to the procurement process. Ability to analyze the requirements for procurement by state using agencies and to develop applicable technical specifications. Ability to evaluate bid proposals for a wide variety of materials, supplies, professional and other services and present findings in a clear and logical manner. Ability to monitor the process of projects. Ability to identify, gather, and evaluate relevant statistics which affect procurement forecasting or program evaluation. Ability to design statistical indicators which measure timeliness and effectiveness of procurement transactions. Ability to gather and maintain extensive research data and material. Ability to organize and plan significant technical projects. Ability to communicate effectively with technical staff and state agency heads. Ability to prepare extensive correspondence and technically sound, accurate and informative reports containing findings, conclusions, and recommendations. Ability to supervise the maintenance of the essential records, reports and files. Ability to manage and direct subordinate staff. Ability to supervise assigned staff and plan, organize, and implement projects within the unit. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience in the procurement/purchasing process through the competitive bidding process for a large public or private organization. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. OR Possession of a master's degree in Business Administration, Public Administration, Economics, Finance or Accounting; and three (3) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.