ASSISTANT SUPERINTENDENT OF SCHOOLS ADMINISTRATION (&32)
Assistant Superintendent of Schools Administration is an unclassified role, so it is appointed at the discretion of the hiring authority and does not carry the usual exam-and-tenure track.
Qualifying turns on a professional license. The FY 2027 range lands between $110,276 and $162,870.
How to apply
This title is not filled by examination — agencies appoint directly.
See every real route in, and where to apply. We don't track live vacancies.
See where to apply for this title →Why this title is unclassified
This specification cites NJSA 11A:3-4, state unclassified service.
A title in the State unclassified service sits outside Title 11A unless a provision says otherwise. In practice that means no competitive examination to get the job, and none of the career service protections that come with it: no permanent status after a working test period, and no right of appeal to the Civil Service Commission from a removal. Appointment and removal rest with the appointing authority.
The rule that allocates a title to this service is N.J.A.C. 4A:3-1.3.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of the Superintendent of Schools, State School District in the Department is responsible for planning, developing, implementing, and directing the administrative and financial policies and practices of the School District. Responsibilities include: Administrative Policies and Procedures, Budgets and Accounts, Grants Management, Personnel Management, Systems Development, Purchasing, and School District Office Service; does other related duties as required.
Examples of work
- Develops educational administrative policies and procedures for the operating units in the School District.
- Develops administrative policies and procedures concerning Federal grants allocated to operating units and directs their financial management.
- Develops administrative policies and procedures concerning State funds appropriated for education and rehabilitation and directs their financial management.
- Participates in the budgetary decision-making process, directs and develops the preparation and execution of budgets, and evaluates proposed plans submitted in budget requests regarding their implications and effect on administrative organization and program application.
- Plans, organizes, and directs all budget and accounting activities of the School District including budget preparation, fiscal reports, budget interpretation and analysis, fund accounting, administrative accounting, analysis of operating financial data, and fiscal advice; makes appropriate administrative recommendations to the Superintendent of Schools and other administrative staff and exercises appropriate control over expenditures in accordance with policies established by the Superintendent of Schools.
- Develops personnel policies and procedures for educational personnel in the School District.
- Plans, organizes, and directs all management activities related to educational personnel in the School District including recruitment, selection, placement, training, employee relations, classification, wage, and salary administration, and performance standards and records.
- Directs the collection of data for the preparation of State and Federal fiscal and personnel reports.
- Directs grants management of the School District to assure that adequate budgeting and management controls are maintained.
- Establishes policies and procedures necessary for the effective utilization of grant funds.
- Services as the administrative representative for the Superintendent of Schools in reviewing goals and objectives of the District's educational programs and prepares suitable recommendations concerning modification of programs which involve financial of personnel staffing changes.
- Acts as the approval officer for the School District, in conjunction with the Superintendent of Schools, for personnel appointments and reclassifications, salary adjustments, transfers of funds, organizational staffing changes and other requests involving modifications in programs submitted by operating units within the School District.
- Develops new position classifications and prepares descriptive material reflecting functions, responsibilities, and requirements essential to administration and program needs.
- Maintains continuous liaison on administrative matters with the Department of Personnel, the Department of Treasury and other State and Federal agencies and offices.
- Establishes and directs the maintenance of efficient and thorough administrative reporting systems which include input-output criteria, workload information and cost-effectiveness data.
- Directs the preparation of analytic financial statements concerning the condition of appropriation accounts and suggests possible changes in program emphasis; develops the financial data required in connection with proposed classifications, reallocations, and new positions.
- Directs all management activities of the School District Office, including personnel, fiscal affairs, management systems development, office services and supervision of professional, technical and clerical staff.
- Represents the Superintendent of Schools at other State and Federal Departments, and county and municipal agencies.
- Serves as the School District's representative on the Department's Central Office Grievance Hearing Board.
- Establishes and maintains favorable public relations to promote greater understanding and awareness of the functions of the School District.
- Gives appropriate assignments and instructions to professional, technical and clerical staff; supervises the performance of their work.
- Directs the preparation of clear, technically sound and accurate statistical, financial and other reports containing findings, conclusions, and recommendations.
- Prepares extensive correspondence in the course of official duties.
- Establishes and directs the keeping of School District financial and personnel records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education
Seven (7) years of administrative experience involving grants management; fiscal management, and personnel administration in a large government agency concerned with educational matters.
License
Applicants must possess a valid administrative license as a School Administrator, Principal, or Supervisor issued by the Board of Examiners of the New Jersey Department of Education.
Appointees will be required to possess a driver's license valid in NJ only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
- Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.