PROGRAM SPECIALIST 4 BILINGUAL IN SPANISH AND ENGLISH

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the direction of a supervisory official in a State department or agency, supervises professional and/or technical staff engaged in program activities; prepares and signs official performance evaluations for subordinate staff; performs the most difficult and sensitive professional, administrative and analytical work to promote the planning, operation, implementation, monitoring and/or evaluation of various programs and services administered by the Department of assignment; supervises and conducts the research and field work necessary to meet the needs of the appropriate state and/or local public or private agencies; does other related work. SPECIAL NOTE: An employee in this class conducts in-depth analysis, supervises the review of program proposals, supervises program evaluation and monitoring activities, and/or prepares recommendations aimed at developing, implementing, or modifying programs. Incumbents review proposed draft regulatory changes for fiscal or programmatic impact and make recommendations regarding the development and revision of agency policies based on changes to State and federal laws and regulations. Incumbents handle very complex and sensitive program issues and act as a subject matter expert. Must supervise and evaluate staff, and oversees program activities and operations. NOTE: Appointments may be made to positions requiring bilingual skills. - Bilingual in Spanish and English SPECIAL SKILL: Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position.

Examples of work

Supervises staff engaged in program activities and oversees program activities and operations; performs very complex and sensitive administrative, analytical and professional work to promote the planning, operation, implementation, monitoring and evaluation of programs and services administered by the Department of assignment Plans, develops and supervises the implementation of program goals, policies, procedures and objectives Reviews proposed legislation and regulations as to its potential impact on the administration of the program and may recommend changes in operational policies or procedures to comply with changes in legal mandates Handles sensitive and complex program issues and acts as a subject matter expert Supervises the assessment of program needs Designs, reviews and prepares proposals for implementing new programs, and revising or modifying existing programs; supervises a program Identifies program deficiencies and develops corrective action strategies in support of established goals Researches and identifies available funding sources; develops and reviews grant applications, and writes proposals; negotiates and monitors contracts or grants Provides guidance and technical assistance regarding program activities to agencies and program clients Supervises the work operations and/or functional programs, evaluates employee performance and conduct, and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees Supervises and/or conducts the more difficult onsite evaluations or audits to ensure compliance with, regulations and/or contract terms; supervises the preparation of reports containing findings, conclusions and recommendations Oversees administrative and other studies/surveys to help identify program needs Monitors expenditure of budgeted funds Reviews staff prepared program resources to ensure accuracy of content Plans and conducts program outreach and promotional activities Participates in the implementation of department/agency initiatives Serves as a program liaison to a variety of parties including federal, State and local government officials and providers Develops and monitors program evaluation strategies Organizes and conducts education/training workshops Establishes and maintains cooperative working relationships with other State and local code enforcement officials Establishes business relationships with potential funding sources via phone call, visit, and/or letter of inquiry Supervises the preparation of, and/or prepares informational materials Oversees the training of staff involved in program activities Supervises program activities involving professional recruitment, admissions and/or placement Prepares charts, tables, and other graphic representations needed for the planning, operation and implementation of program activities Reviews, analyzes and prepares written materials such as letters, reports, correspondence and other documents related to the program functions Supervises the maintenance of essential records and files Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of the methods and procedures used in planning, coordinating, monitoring, evaluating and/or implementing programs administered by the Department of assignment Knowledge of the methods used to collect and analyze data Knowledge of methods used to research and identify public and private funding sources Knowledge of the methods and procedures used to prepare and submit proposals for funding Knowledge of program evaluation and assessment techniques Knowledge of the principles and practices of contract compliance monitoring Knowledge of supervisory techniques and practices Ability to supervise assigned staff and plan, organize, and Implement projects within the unit Ability to conduct periodic evaluations of programs Ability to handle the most sensitive and complex program issues and act as a subject matter expert Ability to oversee program activities and supervise staff Ability to organize assigned tasks, provide instruction to employees and review their work Ability to supervise and conduct surveys, independent research and field investigations Ability to comprehend, analyze and interpret laws, rules, regulations, standards and policies and apply them to specific situations Ability to research and identify public and private funding sources Ability to supervise the preparation of proposals for funding Ability to coordinate special planning studies Ability to supervise the preparation of informational materials Ability to prepare training plans and projects Ability to establish and maintain effective working relationships with co-workers, groups and others involved in the operation of the program Ability to establish business relationships with potential funding sources via phone call, visit, and/or letter of inquiry Ability to supervise the review, analysis and preparation of written materials such as letters, reports, correspondence and other documents related to the program functions Ability to prepare clear, technically sound, accurate and comprehensive reports containing findings, conclusions and recommendations Ability to represent the department or agency at conferences, meetings and other events Ability to supervise the maintenance of essential records and files Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range

Note

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of experience in planning, monitoring, coordinating, implementing, modifying, and/or evaluating agency programs and services; one (1) year of which shall have been in a supervisory capacity over professional or technical staff. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience, one (1) year of which shall have been in a supervisory capacity over professional or technical staff. OR Possession of a master's degree from an accredited college or university in a discipline appropriate to the position; and three (3) years of the above-mentioned professional experience, one (1) year of which shall have been in a supervisory capacity over professional or technical staff. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions. SCNL29N/AS29-Bilingual In Spanish And EnglishSCNL29N/AS29-SCN429N/AS30- This job specification is for government use only. Salary range is only applicabl