COURT ADMINISTRATOR, PIP
New Jersey classifies Court Administrator, Pip as non-competitive, which skips the exam-and-list step and turns on whether you meet the minimum requirements.
Eligibility comes down to 2 years of relevant experience. The FY 2027 range lands between $50,990 and $73,902.
How to apply
This title is not filled by examination — agencies appoint directly.
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See where to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of the Superintendent, P.I.P. or Assistant Superintendent P.I.P. or as directed by the Judge of the Palisades Interstate Park Court, oversees the operation of the Court Clerk's Office and personally performs the more complex court work and frequent exercise of independent judgment. Supervises staff and work activities. Prepares and signs official performance evaluations for subordinate staff; does related work as required.
Examples of work
- Assigns, instructs and supervises clerical staff including at least one Deputy Court Clerk, engaged in typing, filing and other clerical processes of the court, including Data Processing.
- Makes accurate, detailed Court calendar of cases to be heard, notifies interested litigants of the dates to appear before the Court.
- Presents each case to the Court with a preliminary explanation of the facts as required.
- Accepts payments of fines and Court costs. Keeps accurate records of payments received.
- Supervises recording of Court sessions and logging of courtroom testimony.
- Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
- Issues warrants for the arrest of, and holding for bail of persons charged with crimes.
- Administers the oath to witnesses and officers.
- Enters the disposition of each case in the Court records.
- Composes correspondence in answer to letters addressed to the Court which do not require the personal attention of the Judge.
- Prepares complex statistical and other Court reports.
- Maintains essential Court records, reports and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
Experience
Two (2) years of experience in work related to the administrative operation of a court, law enforcement agency, law office or government agency, including the preparation and/or processing of legal documents.
<b>SPECIAL NOTE:</b> "Effective May 25, 2011, appointees must possess a Municipal Court Administrator certificate issued by the New Jersey Supreme Court, subject to the following exceptions: 1) A person appointed provisionally prior to May 25, 2011 but after May 25, 2006 will still have five years from the date of the provisional appointment to obtain the certificate, even if the provisional subsequently receives a regular appointment from an eligible list for the title but does not yet possess the certificate at the time of regular appointment. 2. Interim appointments of persons who do not possess a Municipal Court Administrator certificate may be made pursuant to the provision for L.2006,c.20."
In addition, effective September 13, 2011, all newly appointed non-certified municipal administrators must obtain conditional accreditation within six months of the date of appointment. All newly appointed, non-certified municipal court administrators must obtain full accreditation within three years of the date of appointment. A non-certified deputy municipal court administrator who fails to obtain conditional accreditation within the time frames provided above will be ineligible to remain in that title. The Municipal Court Administrator Certification Board may grant an extension of time upon a showing of good cause.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Basic knowledge of Court practices and procedures.
- Thorough knowledge of court rules, regulations and policies.
- Basic knowledge of the techniques used in accomplishing the various types of clerical work found in Court work, including some Data Processing.
- Basic knowledge of the laws, ordinances, rules, regulations and procedures relating to the operation of the Court.
- Basic knowledge of Court proceedings, of the form and use of trial calendars, writs, decisions, orders, rules and other matters pertaining to the Court, including the making of entries in ledgers and disbursement journals.
- Ability to organize assigned clerical and supervisory work, analyze the particular problems arising therein and develop appropriate work methods.
- Ability to comprehend and apply basic law, regulations, rules, ordinances and established routines and procedures of some complexity pertaining to the operations of the Court.
- Ability to assign, instruct and supervise the work of clerical employees.
- Ability to prepare the Court calendar and present each case to the Court with a preliminary explanation of the facts.
- Ability to prepare incarceration and other Court orders for the Judge's signature as required.
- Ability to compose correspondence which does not require the personal attention of the Judge.
- Ability to prepare Court reports.
- Ability to keep complex financial records and prepare accurate financial reports.
- Ability to supervise the maintenance of essential records, reports and files.
- Ability to keep complex financial records and prepare accurate financial reports.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.