ADMINISTRATIVE ANALYST 4 DISASTER RECOVERY
Disaster Recovery
Career Family: ADMINISTRATIVE ANALYST
In New Jersey, Administrative Analyst 4 Disaster Recovery is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.
The stated bar is a master's degree, but candidates can swap in added experience for the diploma. The FY 2027 range lands between $100,498 and $148,187.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Pay ladder: Administrative Analyst series
- Administrative Analyst 1 — $63,663 – $92,953
- Administrative Analyst 2 — $69,668 – $101,951
- Administrative Analyst 3 — $87,507 – $128,719
- Administrative Analyst 4 — $100,498 – $148,187
Its top salary lands around the 88th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the general supervision of a supervisory official in the Department of Law & Public Safety, Division of State Police, Disaster Recovery Bureau, performs the most complex and/or sensitive grants planning, analysis and administration work following a state declared disaster or emergency; Supervises staff and work activities. Prepares and signs official performance evaluations for subordinate staff;; does other related duties as required. SPECIAL NOTE: An employee in this class conducts in-depth analysis, reviews program proposals, evaluates and monitors program activities, and/or prepares recommendations aimed at developing, implementing, or modifying programs. Incumbents review proposed draft regulatory changes for fiscal or programmatic impact and make recommendations regarding the development and revision of agency policies based on changes to State and federal laws and regulations. Incumbents handle the most complex and sensitive program issues and act as a subject matter expert.
Examples of work
Assists federal, state and local government partners in the delivery/management of Grant Programs, including the Federal Emergency Management Agency (FEMA) public assistance and hazard mitigation grant programs Conducts in-depth analysis, reviews program proposals, evaluates and monitors program activities, and/or prepares recommendations aimed at developing, implementing, or modifying programs Reviews proposed draft regulatory changes for fiscal or programmatic impact and make recommendations regarding the development and revision of agency policies based on changes to State and federal laws and regulations. Works directly with local/state officials to provide technical assistance compliance with the Code of Federal Regulations, federal program guidance, state program guidance and Office of Management and Budget (OMB) Circulars Provides technical assistance to local/state sub-grantee officials involving the most complex and/or sensitive issues related to the preparation and submission of grant applications in accordance with the Stafford Act, grant work planning and scope of work development, grant project budgeting, grant requirements for economic and/or benefit cost analysis, and grant cash management/accounting systems Assists in the oversight and disbursement of Federal Emergency Management Agency (FEMA) funding to sub-grantees in accordance with the regulations set forth in the Stafford Act and 44 Code of Federal Regulations (CFR) Conducts state level review and analysis of project applications; determines eligibility; prepares award letters and grant agreements Monitors sub-grantee performance to ensure progress is being made toward specific grant program performance and financial objectives through review of specific budgeted grant activities and the details of grant expenditures to ensure eligibility and compliance in accordance with federal and state statutes, rules and regulations Reviews pay requests and support documentation from sub-grantees and other agencies and officials in the preparation of appropriate financial documents to execute pay requests through the grant management and financial management systems Supervise the execution of grant closeouts Serves as a subject matter expert in the area of assignment Interprets laws, rules, regulations, standards, policies and procedures and apply them to specific situations Coordinate, evaluate and directly supervise unit staff and activities Serves on committees or task forces Oversees and/or conducts staff training Drafts correspondence in response to multifaceted, complex inquiries Prepares charts, tables, and other graphic representations needed for the planning, operation, and implementation of unit activities Supervise the preparation of technical, financial, and/or evaluation reports Supervises the maintenance of essential records, reports and files Supervise the work operations and/or functional programs and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of departmental programs, state, and federal procedures regarding obtaining and administering grants sufficient to understand grants programs contract procedures and the payment process to comply with federal laws, regulations and guidelines Knowledge of the methods used to collect and analyze data Knowledge of Office of Management and Budget (OMB) Circulars Ability to gather, assemble and analyze facts, draw conclusions and devise solutions to problems in operations to which assigned Ability to organize work, attend to detail and follow through to meet program objectives Ability to identify and interpret program requirements, policies, regulations and other guidelines Ability to plan work, think conceptually, observe and evaluate trends, analyze data, draw logical conclusions and make sound decisions and recommendations Ability to comprehend, analyze and interpret basic laws, rules, regulations, standards and policies and apply them to specific situations Ability to mentor and coach staff Ability to make presentations to groups Ability to apply complex mathematical concepts Ability to work effectively with others Ability to maintain essential records and files Ability to supervise assigned staff and plan, organize, and implement projects within the unit. Ability to utilize various types of electronic and/or manual recording and information system used by the agency, office or related units Ability to read, write, speak, understand and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of experience in program planning, grant administration, or other related administrative work in a business or government agency. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. Possession of a master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting from an accredited college or university; and three (3) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.