PROGRAM SUPERVISOR INTERNAL AUDITS

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction of a supervisory official is responsible for and directs financial and operational audits, activities, and administration of the Internal Audit staff for the purpose of examining and investigating financial and accounting records in accord with rules and regulations promulgated by the state; does related work as required.

Examples of work

Supervises and controls the activities and administration of a staff of auditors who are responsible for auditing, examining, or investigating financial and accounting records and preparing reports thereon. Formulates procedures of implementing effective accounting practices to secure maximum conformance with regulations. Supervises the assignment of work to the office and field staff, sees that work is being properly performed, and provides direction in handling unusual or difficult problems. Investigates irregularities and unusual situations and establishes procedures designed to prevent recurrence. Conducts reviews of financial activities for those agencies wherein closer surveillance is warranted and to prevent the development of improprieties. Assists in designing accounting systems suitable for their peculiar needs and providing for adequate internal controls. Supervises the work operations and/or functional programs and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Holds informal conferences with agency officials, provides technical advice, and prescribes improved methods and procedures for the processing and recording of fiscal transactions. Reviews independent auditors' reports of organizations associated with New Jersey state government and prepares comments on their contents and analysis of pertinent fiscal data. Interprets statutes, regulations, rulings, and procedural documents to ascertain degree of compliance by agency audited. Prepares and supervises the preparation of clear, technically sound, accurate, and informative reports on fiscal and accounting matters containing findings, conclusions, and recommendations. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of modern auditing and accounting principles, purposes, standards, and techniques and their application to specific situations. Knowledge of the laws of New Jersey relating to duties and responsibilities of the division after a period of training. Knowledge of laws, rules, and regulations relating to maintaining and auditing of financial records. Knowledge of the development, administration, and review of large scale auditing and accounting programs. Knowledge of developing work programs for a staff of auditors assigned to work in the office and in the field. Knowledge of modern accounting and auditing methods as applied to the examination and review of books and records of account. Knowledge of procedures used to keep accounts of financial transactions and of modern methods, techniques, and machines, and their fullest utilization in specific situations. Knowledge of methods used to detect discrepancies in financial records and to correct errors. Knowledge of the preparation of accounting and financial reports and statements. Ability to develop and supervise the carrying out of large scale auditing or accounting programs for a government agency. Ability to organize complex technical audit work and to develop effective work methods. Ability to give appropriate assignments and instructions to auditors of various grades, provide them with advice and assistance, check their work to see that proper procedures are followed and that established standards of workmanship and output are maintained. Ability to prepare and supervise the preparation of detailed technical reports containing findings, conclusions, and recommendations. Ability to maintain essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional experience in the operation or auditing of large scale accounting systems and/or the devising, installation, and internal auditing of large scale systems of accounts, two (2) years which shall have been in a supervisory capacity, including or supplemented by twenty-one (21) semester hour credits in accounting subjects.. OR Possession of a bachelor's degree from an accredited college or university, including or supplemented by twenty-one (21) semester hour credits in accounting subjects; and five (5) years of the above-mentioned professional experience, two (2) of which shall have been in a supervisory capacity. OR Possession of a valid Certified Public Accountant Certificate or registration as a Public Accountant issued by the New Jersey State Board of Accountancy; and five (5) years of the above-mentioned professional experience, two (2) of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.