CLERK BOARD OF ELECTIONS (Code 01251)

Code: 01251 Local Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Examples of work

• Has responsibility for the administration and clerical work involved in preparing for elections and certifying the results.
• Acts as the recording secretary to the Board of Election meetings
• Supervises the work involved in securing necessary polling sites.
• Supervises the preparation and signing of leases for polling places.
• Supervises the processing of election officer applications and subsequent certifications.
• Schedules and supervises the instruction of election workers
• Has responsibility for the preparation of vouchers for the payments to election officers and owners of polling sites.
• Has responsibility for the processing and tabulations of absentee ballots.
• Under the direction of the members of the Board of Elections, has responsibility for the clerical and other work involved in the redistricting of wards for purposes of equalization.
• Has responsibility for performing the clerical and other work involved in certifying election results.
• Assists the members of the Board of Election in processing applications for recounts, in conducting recount procedures, and in certifying the results of such recounts.
• Has responsibility for and supervises the preparation and certification of lists of polling sites and the number of election marking required in each ward.
• Notifies the candidates of challenger deadlines.
• Has responsibility for and supervises the work involved in the processing of challenge certificates.
• Supervises the preparation of emergency ballots for each election.
• Has responsibility for and supervises the compilation and submission of legal advertisement for election.
• Acts as a liaison with other county and departments and agencies.
• Requisitions all material and supplies needed to conduct elections.
• Provides information concerning election procedures to the public and other interested parties.
• Prepares the annual and temporary budget requests.
• Participates in the mid-year budget reviews.
• Supervises budgetary expenditures.
• Provides supervision to and has responsibility for assigned employees.
• Prepares accurate studies and reports.
• Supervises the maintenance, classification, indexing, and cross-referencing of records and files.
• Plans, organizes, and assigns work of the organization unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of employees.
• Will be required to learn to utilize various types of electronic and/or manual recording and information system used by the agency, office, or related units.

Experience

Five (5) years of management experience which shall have involved all of the following management functions: setting program or organizational goals and objectives; establishing organizational structure or determining the need for and developing plans for organizational changes; setting policy for the organization or program managed by establishing program emphasis and priorities and developing operating and procedural guidelines; and directing the work of the organization or program through subordinate levels of supervision.

License

Appointees will be required to possess a driver's license valid in New Jersey only if operation of a vehicle, rather than employee mobility is necessary to perform essential duties of the position.

Knowledge, skills and abilities

• Knowledge of the current principles, theory, and practice of organizational analysis and management.
• Knowledge of philosophy, theory, and methodology of personnel administration.
• Knowledge of agency fiscal needs, funding sources and amount of available resources.
• Knowledge of format requirements for developing a proposed budget.
• Knowledge of how to organize work to be done, relating it to agency goals, objectives, and capabilities of staff.
• Knowledge of regulations governing fiscal appropriations and procedures.
• Knowledge of interagency policies, functions, and structure.
• Knowledge of local agency budget and fiscal management.
• Knowledge of county resources.
• Knowledge of agency functions in relation to county administration and authority.
• Knowledge of office methods, practices, routines, machines, and equipment of the internal organization and established policies, procedures, and regulations relative to the work of the Board of Elections.
• Knowledge of the problems involved in planning the details of an established clerical work program and in giving suitable assignments and instructions to individuals and groups and supervising the performance of their work.
• Knowledge of organizing assigned clerical and supervisory work and developing effective work methods.
• Knowledge of the techniques for composing clear, concise, and appropriate letters in accordance with established policies, procedures and regulations.
• Knowledge of preparing and supervising the preparation of statistical and other reports containing findings, conclusions, and recommendations, and of supervising the maintenance of suitable records and files.
• Knowledge of election laws, regulations, and procedures.
• Knowledge of the procedures involved in receiving, certifying and tabulating absentee ballots.
• Knowledge of the law, regulations and procedures involved in the realignment and redistricting of election districts and the rechecking and recounting of votes.
• Ability to prepare budget requests.
• Ability to review and evaluate general fiscal information.
• Ability to interpret and properly implement Federal and State election laws.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.