COORDINATOR, SECRETARIAL SUPPORT SERVICES, LAW AND PUBLIC SAFETY
New Jersey treats Coordinator, Secretarial Support Services, Law and Public Safety as a competitive-class job, so the gate is an examination and the ranked list it produces rather than a direct offer.
The minimum is an associate's degree and 7 years of relevant experience. The FY 2027 range lands between $63,663 and $92,953, and state payroll currently lists 6 people in the title, most of them at Law and Public Safety.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Coordinator, Secretarial Support Services, Law and Public Safety appears on the State payroll at one department, Department of Law & Public Safety.
State departments
| Employer | Employees |
|---|---|
| Department of Law & Public Safety | 6 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 6 people working under this title. The median actual salary is $89,810. The agencies employing the most are:
- Law and Public Safety (6)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the general supervision of a supervisory official in the Director's Office of the Division of Law, Department of Law and Public Safety, supervises and coordinates staff and work programs providing legal secretarial and clerical support services to the Deputy Attorneys General and Assistant Attorneys General within the Division of Law; monitors workflow and emergent deadlines to ensure all actions and filings handled by the Division of Law are executed timely; exercises independent judgement; performs complex and sensitive analytical work to plan, implement, monitor, and evaluate secretarial services to enhance the overall legal services within the Section of assignment; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; participates in the hiring, firing, demoting, and disciplining of employees; does other related duties as required.
Examples of work
Supervises the work operations and/or functional programs within the assigned Section and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Supervises and assigns legal secretarial staff dedicated to Deputy Attorneys General and Assistant Attorneys General. Coordinates with supervisors of secretarial teams to prioritize work assigned to Secretarial Supervisors and Legal Secretaries based on the time-sensitive nature of attorney caseloads. Assigns work to supervisors of legal secretary units and oversees secretarial and clerical support staff. Plans, develops, and supervises implementation of goals, policies, procedures, and objectives. Establishes, updates, maintains and communicates office processes, workflow, procedures, and filing systems as required. Provides guidance on Division of Law's standard operating procedures to Director's office staff. Creates filing and other deadline schedules and a completion timeline of case-related assignments for attorneys and lower-level staff. Analyzes and evaluates productivity of the unit and reassigns work as necessary to ensure operational and Section efficiency. Conducts legal research including, but not limited to, checking citations, locating prior decisions, locating relevant statutes, cases, regulations, etc. Handles records, mail, and supplies for floor of assignment. Acts as primary liaison between floor of assignment and Facilities/Support Services. Prepares statistical reports on unit productivity. Establishes assignment priorities and monitors workflow to ensure adherence to sensitive timelines. Resolves conflicting deadlines to ensure all Deputy Attorneys General and Assistant Attorneys General assignments are completed on schedule. Determines training needs of legal secretarial staff. Collaborates with Information Technology to ensure proficiency of technology systems. Recommends technologies to maximize productivity and assesses efficiency of existing databases, programs, and software utilized by the division. Reassigns work impacted by staff absences, overload, or vacation. May assist lower-level staff with interpretation of materials to be transcribed. May proofread briefs and other documents to ensure accuracy of text and legal citations. Establishes, updates, and maintains all office procedures, work operations, and filing systems as required. Assigns temporary secretarial support to Supervisors of Legal Secretarial Services as needed. Prepares legal, technical, and other correspondence as necessary. Serves as legal secretary when required and performs other administrative duties as assigned by the higher-level administrative official or Division of Law designee. Coordinates, organizes, and monitors the work programs of the specific practice group and/or section of assignment. Reviews and evaluates effectiveness and efficiency of work program policy, office protocol, processes, procedures, and workflow, and makes recommendations for improvements. Prepares special, monthly, annual, and other reports as required. Coordinates and supervises the maintenance of essential records and files. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Seven (7) years of experience performing legal secretarial work, three (3) years of which shall have been in a supervisory capacity.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of office management policies and procedures, and the ability to implement same. Knowledge of basic math and statistics. Knowledge of problems encountered in a legal secretarial support setting. Knowledge of word processing procedures. Knowledge of legal terminology. Knowledge of supervisory techniques and practices. Knowledge of program evaluation and assessment techniques. Knowledge of N.J. Court Rules R.1:3-9 that include, but are not limited to, filing motions, discovery practice and deadlines, and proof of service. Knowledge of evaluating staff training needs. Ability to supervise assigned staff and plan, organize, and implement projects within the unit. Ability to problem-solve in a legal secretarial support setting. Ability to perform basic mathematical and statistical calculations. Ability to analyze informational and statistical data. Ability to interpret, apply, and implement Division of Law policies, procedures, rules, and regulations. Ability to conduct legal research. Ability to evaluate staff training needs. Ability to determine office policy and set standards. Ability to organize and assign complex legal assignments. Ability to understand and interpret NJ Court Rules, NJ Statutes, rules and/or regulations. Ability to coordinate and liaise between the Deputy Attorneys General, Assistant Attorneys General, Facilities/Support Services, Information Technology, and legal secretarial support staff. Ability to communicate instructions and directions to secretarial and clerical staff. Ability to establish and maintain effective working relationships with Deputy Attorneys General and supervisory, secretarial, and clerical staff. Ability to prepare statistical reports on staff productivity. Ability to compose correspondence of a legal and technical nature. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. An Associate's degree or sixty (60) college credits may be substituted for two (2) years of the required nonsupervisory experience.