ASSISTANT DIVISION DIRECTOR
Assistant Division Director is an unclassified state title, filled by appointment and outside the tenure protections that cover the competitive ranks.
You can qualify with a master's degree or, if you do not have one, by piling up more experience instead. State payroll currently lists about 174 people in the title, led by Children and Families.
How to apply
This title is not filled by examination — agencies appoint directly.
See every real route in, and where to apply. 15 agencies employ it. We don't track live vacancies.
See all 15 employers and how to apply →Who employs this title
Assistant Division Director appears on the State payroll at 18 departments, most of them at Department of Children and Families.
State departments
Showing the largest 8 of 18 departments. All agencies.
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 174 people working under this title. The median actual salary is $154,676. The agencies employing the most are:
- Children and Families (41)
- Human Services (41)
- Treasury (37)
- Office of Information Technology (11)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of a Division Director, Deputy Director, or other senior official in a state department or agency, directs the staff and activities of an operational unit responsible for providing general administrative and/or fiscal management, program policy and planning services, or delivering a variety of social, medical, assistance, health care, and other services to a specific client population; does other related duties as required.
Examples of work
Assists in the development and oversight of the division's budget, ensuring resources are allocated effectively and exploring alternatives for sound fiscal management to meet program objectives. Directs the acquisition of services, contracts, supplies, materials, and equipment for the division. Provides fiscal advice and consultation to the director and other administrative staff. Researches funding opportunities and directs efforts to secure funding and manage appropriations. Directs cost studies and evaluations on program services. Directs research initiatives and study programs to improve operational activities. Directs the development of plans for adequate staffing, facility maintenance and expansion, and other special services or projects required to accomplish division objectives. Keeps current with changes in federal and state statutes and regulations affecting division operations, programs, or services then advises the director or deputy director of potential impact. Monitors division programs and services, evaluating progress toward goals, and recommends modifications when needed. Directs the development and implementation of the policies, procedures, and systems necessary to ensure that program operations are conducted in accordance with all applicable federal and state guidelines. Directs the planning for reduction or expansion of existing services, or the development of new services to meet the growing and changing needs of the client population served. Conducts or directs research and analysis of potential new programs for the division. Directs the collection and analysis of data used to evaluate the operational efficiency of division assistance or service programs. Investigates cases of suspected fraud, abuse, or misuse of division funds or services, and takes remedial action. Addresses complaints from clients, agencies, and others, ensuring timely and effective resolution of issues. As required, directs the development of the rules, regulations, and standards governing the care, treatment, and rehabilitation of the client population served. As required, oversees the development, purchase, and administration of contracts to provide services for the client population. Oversees the licensing and inspection of institutions and facilities serving division clients. Establishes liaison and maintains cooperative working relationships with other private and public agencies whose operations or services impact the division. Directs the administration of care and service programs tailored to the specific needs of the client population. Oversees staff responsible for the design, development, and implementation of specialized programs. Represents the division at meetings, conferences, or other gatherings. Directs the preparation of correspondence. Prepares and directs the preparation of financial and statistical reports, program reviews, and other evaluations containing findings, conclusions, and recommendations. Manages the work operations and/or functional programs and prepares and signs official performance evaluations for subordinate staff while effectively recommending the hiring, firing, promoting, demoting, and disciplining of employees. Directs the establishment and maintenance of essential records and files. Will be required to learn how to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Ten (10) years of professional experience in a public or private organization involved in programs providing either social/community, medical/health, rehabilitation/education, or vocational/occupational services to a specific client population (physical, intellectual, or developmental disability, juvenile offenders, socially/economically disadvantaged, etc.), three (3) years of which shall have been in a supervisory capacity. OR Ten (10) years of professional experience as an administrator responsible for planning, budgets, and administration of programs in a large public or private agency, three (3) years of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and six (6) years of the above-mentioned professional experience, three (3) years of which shall have been in a supervisory capacity. OR Possession of a master's degree from an accredited college or university in a field relevant to the position; and five (5) years of the above-mentioned professional experience, three (3) years of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of management principles, practices and techniques, and their application in the administration of applicable programs. Knowledge of the problems involved in the design and planning of applicable programs. Knowledge of budgeting methods and principles. Knowledge of the principles and techniques of program development, monitoring, and evaluation. Knowledge of the principles and techniques of resource allocation. Knowledge of the problems and needs of the client population served. Knowledge of supervisory methods and techniques. Ability to read, interpret, and apply information on the pertinent laws, rules, and regulations applicable to division operation programs and the specific client population served. Ability to identify and resolve problems in the administration and coordination of programs. Ability to oversee the design, development, and implementation of the varied programs designed to treat the unique needs of the client population served. Ability to establish liaison and maintain cooperative working relationships with other public and private agencies and individuals whose functions and/or services impact the division. Ability to direct the activities for the monitoring, review, audit, and evaluation of program performance and services, and implement program modifications as required. Ability to develop appropriate guidelines and regulations for the utilization, allocation, and management of staff and other required resources. Ability to direct cost studies and other research, analysis, and study programs necessary to evaluate operation activities. Ability to provide fiscal advice and consultation. Ability to direct the conduct of audits and investigations. Ability to oversee the licensing and inspection activities of division facilities and services. Ability to oversee the development, purchase, and administration of service contracts. Ability to direct the development of the rules, regulations, and standards governing the care of the client population served. Ability to prepare and direct the preparation of correspondence, financial and statistical reports, program reviews and evaluations. Ability to direct the establishment and maintenance of essential records and files. Ability to direct the development and implementation of the policies and procedures necessary to administer division programs and operations. Ability to direct the administration of division budgetary and fiscal affairs. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of the position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.