ASSISTANT BUSINESS MANAGER INSTITUTIONS
Assistant Business Manager Institutions is a state title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
Candidates need a bachelor's degree and 4 years of relevant experience. Pay on the FY 2027 schedule runs $83,582 to $122,832, and state payroll currently lists 3 people in the title, most of them at Veterans Affairs.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Who employs this title
Assistant Business Manager Institutions appears on the State payroll at one department, Veterans Affairs.
State departments
| Employer | Employees |
|---|---|
| Veterans Affairs | 3 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 3 people working under this title. The median actual salary is $84,548. The agencies employing the most are:
- Veterans Affairs (3)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Assists a Business Manager 2, in the planning, supervision, and coordination of those functions and departments constituting the business management area of one of the state institutions, and substitutes for the Business Manager 2 or 3 when necessary; does other related duties.
Examples of work
- Organizes and supervises the business management work programs of the institution.
- Conducts periodic inspections of buildings and grounds to check on the efficiency of operation and maintenance of the physical plant, the progress of construction projects, conditions in food service, laundry, housekeeping, stores, farms, grounds, transportation, fire prevention, patrol services, and mechanical and other units of the institution; reports conditions encountered to the Business Manager and brings to his/her attention any matters requiring personal attention.
- Supervises the activities of the accounting unit and gives appropriate assignments and instructions to the employees in charge of the various fiscal units.
- Supervises the ordering and purchasing of needed institutional supplies, and maintains liaison with department officers.
- Conducts inspections of storerooms, the storage of equipment, materials, and supplies of varied kinds, and supervises inventory control.
- Conducts periodic audits of all cash accounts and supervises the maintenance of cash records and cash control procedures including monthly bank reconciliation.
- Performs the personnel administration functions in institutions without a Personnel Officer.
- Verifies state appropriation and revenue records periodically, and reviews all expense, food consumption, power plant, motor vehicle, and other fiscal reports.
- May prepare a portion of the annual budget request.
- Drafts correspondence in the course of official duties.
- Prepares, reviews and edits financial and statistical reports and other reports.
- Controls and supervises federal grants, set up account records, maintains same in accordance in conditions of the grants.
- Prepares the Capital budget forms in accordance with goals and priorities established by the Business Manager.
- Manages the Campus store, commissary or canteen insuring suitability of merchandise sold and proper pricing, hours of operation to best serve residents and staff.
- Responsible for mail room, switchboard, duplicating and printing facilities and activities.
- Supervises the maintenance of records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education
Graduation from an accredited university or college with a Bachelor's degree in Business, Public or Hospital Administration, Accounting, Finance, or Economics.
Experience
Four (4) years of professional financial experience in a medical, educational, correctional, or training facility or other business operation where responsibility shall have included the preparation of financial statements and reports, review of financial records, overseeing the development of internal accounting control procedures, and assisting in the development and analysis of an office, unit, agency, or organizational budget, one (1) year of which shall have been in a supervisory capacity.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of the problems involved in the efficient operation of the business unit of a complex institution or organization.
- Knowledge of the administrative techniques required in conducting the business and fiscal affairs of a complex institution or organization.
- Knowledge of accounting and budget procedures and practices.
- Knowledge of the accounting procedures used in conducting the business affairs of a complex institution or organization.
- Ability to apply efficient operation methods to problems encountered in kitchens and dining halls, and to the maintenance of buildings, grounds, and equipment in a public or private business operation or facility.
- Ability to organize assigned supervisory and technical work in the business unit of a large institution and to develop effective work methods.
- Ability to conduct studies and surveys of the several units comprising the business office and prepare detailed reports.
- Ability to conduct physical inspections of buildings and grounds and to check on the efficiency and standards of food service, laundry, housekeeping, stores, fire prevention, and patrol service of the institution.
- Ability to audit cash accounts and supervise cash control records and procedures.
- Ability to supervise the requisitioning and purchase of needed equipment, materials, and supplies.
- Ability to verify revenue records and review expense, food consumption, power plant, motor vehicle, and other fiscal records with a view toward efficiency and economy.
- Ability to draft correspondence in the course of official duties.
- Ability to prepare clear, sound, accurate, and informative statistical, financial, and other statements and reports of business management matters containing findings, conclusions, and recommendations.
- Ability to supervise the maintenance of records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
A valid certificate as a Certified Public Accountant (CPA) issued by the New Jersey State Board of Accountancy may be substituted for the Bachelor's degree in Accounting.
A Master's degree in Business, Public or Hospital Administration, Accounting, Finance, or Economics may be substituted for one (1) year of the non-supervisory experience.