ARCHIVIST 1
Career Family: ARCHIVIST
Archivist 1 is a competitive state title, the kind you test for: the exam result, not a hiring manager's pick, decides where you land in line.
Of the 2 Archivist grades this one pays the most, sitting just above Archivist 2. It expects a master's degree and 2 years of relevant experience. Pay on the FY 2027 schedule runs $79,844 to $117,228, and state payroll currently lists 4 people in the title, most of them at State.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Archivist 1 appears on the State payroll at one department, Department of State.
State departments
| Employer | Employees |
|---|---|
| Department of State | 4 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Pay ladder: Archivist series
- Archivist 2 — $66,592 – $97,354
- Archivist 1 — $79,844 – $117,228 (this title)
Its top salary lands around the 63rd percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Who employs this title
State payroll records show 4 people working under this title. The median actual salary is $113,264. The agencies employing the most are:
- State (4)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of a supervisory official, Division of Archives, Department of State, performs supervisory, administrative, and technical tasks related to one of the several functions of the Division; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does related work as required.
Examples of work
- Supervises and/or personally performs the more difficult work involved in archival reference, historical, or records management services.
- Provides consultation and advice to other government agencies and the public regarding archival collections and services.
- Assists in the supervision and administration of Division programs, or administers a primary segment of the work of the Division as required.
- Plans, organizes, and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates.
- Participates in planning and developing policies, procedures, and priorities within the areas assigned.
- May act as the responsible officer as assigned and may be assigned as Section head within the Division.
- Supervises, instructs, and trains professional and paraprofessional staff involved in one or more of the major functions of the State Archives.
- Participates in meetings and represents the State Archives in public forums, including presentations, conferences, workshops, tours, and other events with lay and professional groups as required.
- Participates in the scheduling of work, the selection of materials and the development of reports, memoranda, charts, or other information disseminating media.
- Supervises the preparation of finding aids, guides, bibliographies, indexes, records retention schedules, statistical data, and special information required by the Library staff, State and local governmental agencies, historical agencies, libraries, schools, and the public.
- Assists in budget formation and in developing plans for meeting needs and responsibilities of the Section.
- Prepares correspondence.
- Prepares reports containing findings, conclusions, and recommendations.
- Supervises the establishment and maintenance of essential records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education
Graduation from an accredited college or university with a Master's degree in Library Science or History.
Experience
Two (2) years of professional experience in an archival or historical agency or historical library.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of archival standards, principles, and techniques.
- Knowledge of modern library administration and library legislation.
- Ability to evaluate and select books and other library materials in a wide variety of subjects.
- Ability to process and organize materials into useable collections.
- Ability to recognize resources by bibliographical methods.
- Ability to locate and assemble ideas from scattered sources.
- Ability to supervise assigned staff and plan, organize, and implement Projects within the unit.
- Ability to provide appropriate assignments and instructions to individuals and groups of employees, and to supervise the performance of their work.
- Ability to prepare memoranda, correspondence, and statistical and other reports as required, and maintain the security and integrity of confidential records, files, and other related communications.
- Ability to give presentations before professional and lay groups regarding library and archival services.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.