SECRETARY DEPARTMENT OF TRANSPORTATION
To land Secretary Department of Transportation in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
An associate's degree is the listed credential, and extra years on the job can be traded for it, and a professional license is required on top of that. The FY2027 range lands between $60,876 and $88,743.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of the Director in the Division of Support Services acts in the capacity of Department Notary Public and authorizes the implementation of actions approved by the Commissioner or Designee, affixes Official Seals, Commissioner Seals, State Seals and Notary to same; makes official certifications of all actions taken by the Commissioner of Transportation; performs the work and duties required of the Department Secretary; does other related duties. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Examples of work
Acts in the capacity of Department Notary Public and authorizes the implementation of actions approved by the Commissioner or Designee, affixes Official Seals, Commissioner Seals, State Seals and Notary to same. Makes official certifications of all actions taken by the Commissioner of Transportation; attest to all agreements and/or contracts signed by the Commissioner of Transportation. Reviews, verifies, approves and certifies authority of designees; signs or attests to Commissioner's signature on contracts, agreements and other legal documents. Acts as a clearinghouse for all Department Actions, Memorandums of Understanding, contracts and agreements, directives and mandates. Reviews and processes public and legal notices and approves publication and notices for payment; resolves conflicts regarding same. Provides liaison as department representative to other state departments and agencies, local government authorities, legal representatives and other interested parties. Processes all legal advertisements, notices of intention to change rules and other items, and sends out required notices for Public Hearings; reviews notices, selects appropriate media, verifies publications or announcements and approves invoices for payment. Ensures compliance with Commission Actions; authenticates Commissioner or Designee signature and certifies with appropriate seals. Ensures departmental compliance with Federal Highway Administration Policy and procedures memorandums regarding Public Hearings, contract administration and public notices; prepares letters of notification in advance of hearings and ensures that advance notice is provided to required local, county, state, departmental and federal officials. Prepares Letters of Acceptance of Commission Actions for all construction projects and forwards to contractors, bonding companies and department officials. Establishes subject and approval dates for commission actions and prepares schedules of approvals for all official notices and notifies department officials. Provides recommendations for updating, revising and improving standards, procedures and processing systems for contractual agreements, forms and document modification and content language. Ensures adequate and appropriate delegation of authority, compliance with laws, rules and regulations; provides guidance and instruction in processes and requirements applicable to Title 27, Administrative Codes, Public Laws, Senate Bills, proposed legislation, Executive Orders, Treasury funding, and federal and FHWA regulations. Provides confidential assistance for Commission Action Audits, proposed legislation, policies and procedures; consults with senior management on contractual agreements, deeds, legal notices, Memorandums of Understanding, liquidated damages and other issues. Acknowledges and certifies for the Commissioner requests for legal and other information relating to official department transactions. Provides records, documents and other correspondence for federal, state and legal authorities. Prepares correspondence. Compiles data. Prepares reports. Maintains confidential and other essential records and files. Will be required to learn to utilize various electronic and/or manual information and recording systems used by the agency, office or related units.
Education
Sixty (60) semester hour credits in Secretarial Science or Business Administration.
Experience
Four (4) years of administrative secretarial experience in a public or private agency having responsibility for review and analysis of contractual agreements, deeds, legal notices, Memorandums of Understanding, liquidated damages and other documents. NOTE: Applicants who do not possess the required education may substitute additional experience as indicated above on a year for year basis, with one year being equal to thirty (30) semester hour credits.
License
AND CERTIFICATION: Appointee must obtain a certification as a Notary Public. Appointees may be required to possess a driver's license valid in New Jersey only if the operation of a vehicle rather than employee mobility is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of administrative secretarial routines, procedures and practices. Knowledge of the methods used to certify and process legal documents. Ability to interpret laws, rules and regulations of transportation programs and apply them to specific situations. Ability to function as an administrative aide to an executive officer. Ability to use proper English, spell correctly, and use correct sentence and paragraph structure. Ability to respond to inquiries and process requests for information according to established procedures. Ability to prepare correspondence. Ability to establish and maintain confidential and other records and files. Ability to perform duties of a confidential nature. Ability to supervise clerical employees. Ability to compile data and prepare reports. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.