SUPERVISOR, DATA PREPARATION (VARIANT TITLE C)
Career Family: SUPERVISOR
New Jersey treats Supervisor, Data Preparation (variant Title C) as a competitive-class job, so the gate is an examination and the ranked list it produces rather than a direct offer.
Eligibility comes down to 5 years of relevant experience. The FY 2027 range lands between $69,668 and $101,951, and state payroll currently lists 9 people in the title, most of them at Treasury.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Supervisor, Data Preparation (variant Title C) appears on the State payroll at one department, Department of Treasury.
State departments
| Employer | Employees |
|---|---|
| Department of Treasury | 9 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 9 people working under this title. The median actual salary is $87,586. The agencies employing the most are:
- Treasury (9)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction in Data Processing Operations in a data center, in a subordinate computer center, or user agency data entry unit in a state department, agency, or institution, supervises and coordinates data preparation activities for the data center including transcription and verification of data from its source form to input for computer and related equipment; supervises the operation of data preparation equipment; trains subordinates; prepares data preparation production schedules; coordinates activities with other units; does other related duties as required. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Examples of work
Supervises the transcription and verification of source data, utilizing equipment and media used in the data center. Maintains adequate levels of the supplies and materials required to meet data preparation schedules. Coordinates scheduling changes with the Scheduling and Control Unit including changes to meet emergency situations. Implements data preparation production schedules in accordance with the Scheduling and Control Unit; reports the status of work in process. Monitors machine and personnel utilization; provides required related reports. Reviews vendor billing for rental and maintenance of data preparation equipment for conformance to services provided. Assists in evaluating new equipment and technology from the standpoint of operability and impact on job classifications. Prepares clear, accurate, and concise reports detailing progress, scheduled activities, and problems. Ensures that vendor maintenance personnel are given necessary cooperation; enforces compliance with data center rules and regulations. Develops and implements optimum work schedules in conjunction with the Scheduling and Control Unit; ensures that work schedules are based on the availability of data entry personnel, equipment, and data center schedules and priorities. Ensures that all shifts are adequately staffed and provides for the effective coordination between shifts. Supervises the work operations and/or functional programs, and has responsibility for employee evaluations, and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Ensures that all production and work flow control forms and procedures are followed. Assists in developing recovery procedures for the Data Preparation Unit in cooperation with other appropriate units; directs the implementation of resulting procedures. Assists in the investigation and correction of work flow and processing problems between the data entry section and other data processing operations units; implements resulting solutions. Documents situations that adversely affect production schedules or work quality. Recommends equipment and facility rearrangement to facilitate more efficient work flow processing. Ensures that personnel time distribution is reported for proper analysis. Evaluates training needs of the data preparation unit; submits requests for training to supervisor and provides on-the-job training to staff. Supervises the assignment of staff in accordance with job classifications; changes assignments as required. Maintains essential logs, records, and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Five (5) years of experience in the operation of key entry and data verification devices, two (2) years which shall have been in control of data flow and recordkeeping systems, one (1) year of which shall have been in a supervisory capacity.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the operations and limitations of data entry devices in general, including keypunch, key-to-tape, key-to-disk, and terminals. Knowledge of possible problems involved in coordinating work and schedules between the Data Preparation Unit and related input and output units. Knowledge of the principles of the operation of computer and EAM equipment. Knowledge of vendor data preparation equipment billing procedures. Knowledge of the working environment and fundamental responsibilities of the Data Preparation Unit. Ability to understand and apply data preparation production systems techniques after a period of training. Ability to interpret equipment and personnel utilization statistics, and recommend and implement improvements where needed. Ability to react in a timely manner and make decisions under emergency conditions to rearrange workload and reassign staff to meet revised schedules. Ability to detect, analyze, solve and/or take action to resolve data entry problems concerning hardware or source input. Ability to effectively schedule personnel across all shifts. Ability to prepare clear, accurate, and concise reports. Ability to maintain records for control of time expended and production completed. Ability to provide instruction to subordinate personnel and to evaluate performance. Ability to work and communicate effectively, both orally and in writing, with assigned staff and other data center units, vendors, and users. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.